I'm planning an event, what should my form look like?
Event planning, whether for a small meeting, a major conference, an industry trade show, or any of the other various types of events, requires you to have a vision for budgeting, agenda and capacity management, taking care of attendees, and evaluating the outcome.
Whether your event planning form will be in the traditional paper format or hosted on the web, there are some necessary elements you should have on your form. Here are the basics:
- The logo for your or your event
- Date of the event, and the event name
- Location of the event
- The cost of registration
- The event agenda
- An indicator of how long the registration process is (page numbers [offline] or a timeline [online])
If you find it difficult to add all of this information to your paper registration form, it may be a good time to consider going paperless!
And if that isn't enough, here are some suggestions on other items to add to your registration form to help increase registration:
- A money-back guarantee
- If online: signs of security like a Hackersafe logo and a privacy policy
- If online: an 'Invite a Friend' link
- Reasons the registrant should attend, or a "What you will learn/gain..." section
- Photos from previous events
- Names of famous speakers or guests
- A way to get in touch with you when registrants have questions (email, 800 number, etc.)
Adding these items to a registration form will greatly increase the likelihood that attendees will register right away.
So what does a event planning form that meets these guidelines look like? Here is a sample registration form made with RegOnline's system:
Research shows that a large portion of meeting planners still manage their event planning using paper-based methods, so the mere act of using technology to assist with registration an event professional light years ahead of her peers. In fact, a recent survey of new RegOnline users shows that using our system decreased their workload by over 50% while increasing attendance an average of 21%!
And because it's free to try, why not take a minute to see if RegOnline works for you?
Thank you...we are very happy with the service and have booked 2 meetings so far...to rave reviews from both internal and external! All is VERY well with RegOnline. Thank you.
- Stephanie C.
This website registration is AWESOME! It provides all the information that anyone would need and represents the work we do as very, very professional. I believe that [our organization] has accomplished more than the "customer service" leadership it's known for! [Our event planner] takes care of everyone in our state with the care and amazing patience that only SHE can! I so appreciate all the individualized modifications that she has made to this process.
- Maria B.
Who uses RegOnline?
Over 9,200 meeting professionals worldwide have benefited from using RegOnline to register millions of attendees. Hear the great things they have to say about our service.