Centennial Science and Stewardship Symposium

Fairbanks, AK
Wednesday, October 19, 2016

Download Poster Presentation Guidance here

Poster Logistics:
Posters will be on display in the Wood Center Mall and Multi-Level Lounge (MLL) all day on October 19th and 20th. Poster presentations will be specially featured during 60-minute poster sessions, scheduled from 11:00 AM – 12:00 PM on October 19th and 20th. Presenters will receive an email from their session chair, which will indicate the day their poster will be featured and the assigned numbered space to display their poster. This information can also be found on the Poster Presentation- Space Assignments Spreadsheet. Presenters are expected to remain by their poster for Q&A for the duration of their assigned 60-minute poster session. 

Posters must fit within a 46” x 46” space.  Tacks for hanging posters and folders for 8x11 handouts (optional) will be provided on-site.

The Wood Center is open from 7:00 AM until 10:00 PM. All posters should be on display by the time the first poster session begins, 11:00 AM on October 19th, and taken down by 10:00 PM on October 20th.  Any posters not collected by 10:00 PM on October 20th will be discarded.

Designing an Effective Poster:
Communicating the results of scientific work is one of the most important steps in conducting research.  The research isn’t done until it has been communicated to your peers, and ideally to non-scientists as well.  Here is some guidance to make your poster more effective at communicating your science.

  • Of all the guidance given here, this point is the most important.  Make sure that you clearly and explicitly describe your goals and conclusions.  A poster is not a manuscript. The main points should be easily determined from a glance at your poster.
  • Carefully consider your audience.  Your goal is to engage people with a poster that is informative and easy to follow, not to overwhelm people with minutiae and statistics.
  • The most common mistake made by poster presenters is using too many words.  Aim for less than 800 words, total.
o   Use photos and figures to express ideas.
o   Flow charts work well to explain methods visually. 
o   Bullet points are helpful to cut down on words, use them whenever possible.
o   Do not include unnecessary detail or repeat information, such as your conference abstract. 
o   Use a handout for additional details, or for people to take so that they can contact you later if they  have questions. 
  • When using photos, higher resolution is better.  Many lower resolution photos look great on a screen or in a PowerPoint presentation, but appear pixelated when printed.  For your final printed version, print your posters at least 150 dpi and preferably 300 dpi or more.  Minimum resolutions for printed photos:

4" x 6"--640 x 480 pixels
5" x 7"--1024 x 768 pixels
8" x 10"--1536 x 1024 pixels
16" x 20"--1600 x 1200 pixels

  • Posters should be readable from at least 6 feet away.  Fonts should be at least 24 point or larger.  The font on your figures and tables should also be readable from a distance.
  • Generally, a light background with darker text is most readable.  Remember, some viewers may be visually impaired or color-blind.
  • San serif fonts (Arial, Helvetica, Calibri) are generally easier to read from afar, and are good for titles and headings.  Serif fonts (Times New Roman, Cambria, Georgia) are easier to read when smaller, so they tend to work better for the text body.
  • Use boxes or other visuals to group content and direct your viewers’ eyes from section to section.  
  • Avoid excessive abbreviations, acronyms, or special code names (e.g., site names).  For example, rather than coding your sites “BC, GS, and FE”, call them “High wave”, “Medium wave,” and “Calm.” This will allow the audience to follow more easily.  If you must use code names, periodically re-define them for your audience. While you may live and breathe this work, your audience is just learning about it. 
  • Proofread, proofread, proofread!  Ask a colleague to proofread as well; it is usually harder to notice your own mistakes.
  • Do not cut and paste text from a manuscript onto your poster.  They are different forms of communication which require different structures and styles.  Posters are meant to communicate basic messages quickly.
  • One very successful way to structure a poster is to choose one crucial graphic that you can use to tell your story.  Make it a focal point of your poster by making it large and centered.

  Useful Resources on Designing Scientific Posters:

Printing Your Poster:
The following Fairbanks businesses will print posters for a fee. You can upload your file online and have your poster waiting for you when you arrive.  There may be others who can also print posters.

 

Contact Information