2018 ACDA SOUTH Conference

Natchitoches, Louisiana
Wednesday, April 04, 2018

NOTE:  If registering prior to November 1, 2017, registration is a TWO-STEP PROCESS.  
Please read Registration Instructions before registration opens.

Questions about ACDA Regional Conferences?  Download Conference Policies for Participants
Looking for more information about the American College Dance Association?  Visit our website:  www.acda.dance

 

Information, including recommendations, policies and how to produce a quality sound recording are available in the ACDA Production Guide for Participants.  Please download and share. 

Tech Schedules will be available on the SCHEDULES/UPDATES page

The following information is available as a PDF download here for your reference.


2018 South Conference
Theater & Technical Information
Prepared by: Robert Richoux – Technical Director
Email: ACDASOUTHTD@nsula.edu
Phone: (318) 357-4476

We look forward to your visit to our campus. Our technical and design team is in the process of preparing for an outstanding week of rehearsals and performances. We have designed a number of documents to help us organize your technical needs. Please download all of the information and share it with members of your technical team. If you have any questions please contact me using the information above. Our goal is to ensure that you have a safe and enjoyable experience at the conference. We request your help in making the tech experience run smoothly by meeting all posted deadlines. Thank you.
 
The Adjudication and the Gala Concerts will be held in the A.A. Fredericks Auditorium. A.A. Fredericks Auditorium is a 1400 seat house built in 1939 and renovated in 1980.The theatre is proscenium style. It is an older space that could use a face lift, but the stage is in nice shape. For your safety and to prevent costly damage to theater equipment, please rehearse using the stage dimensions prior to arriving at the conference.

Spacing/Technical Rehearsals:

A spacing/technical rehearsal will be scheduled for all participants in the Adjudication Concerts. Each dance will be given 20 minutes onstage to set an audio level, adjust the light cue levels previously programmed, and to space and run the dance. The schedule is very tight and will be strictly followed.

All dances will be given the same amount of time for technical rehearsals. Schools are expected to arrive 30 minutes prior to their scheduled time to receive instruction about how the rehearsal will proceed as well as other pertinent information particular to the Host Institution. Schools that miss their technical rehearsal must contact the Conference Coordinator immediately; the Conference Coordinator will contact the ACDA Executive Committee Representative at the conference. Tech directors and their crews do not have the authority or obligation to re-schedule technical rehearsals. The Conference Coordinator and Technical Director are under no obligation to provide an alternate technical rehearsal or performance time to accommodate Institutions that miss their scheduled technical rehearsal. Schools that miss their technical rehearsal should expect only lights up and lights down cues for their performance, or their previously loaded cues if they were sent in advance.


Stage Manager/Technician:

Each participating college/university must provide a person who will be responsible for all technical elements and for calling all cues for each dance in rehearsals and performances for the Adjudication and Gala concerts. Cues will be called from the control booth in the back of the house. Dances with props and scenery may require a stage technician and a stage manager.


General Policies & House Rules
Food/Drink - Food and drink (except water) are not allowed inside the classrooms, dance studio, dressing rooms, on the stage, or inside the auditorium. Food and drink are allowed in the main hallway or A.A. Fredericks Auditorium. No food for drink are allowed in the WRAC or the Health and Human Performance Building. 

Smoking – Smoking is not allowed inside any area of the facility. The Northwestern State University is a smoke-free campus. All smoking must be done off campus.

Flammable Material – No flammable material such as bunting tissue paper, crepe paper cardboard, etc. will be permitted to be used for decorations. All materials used for decorative purposes must be treated with flame proofing and approved. Pyrotechnics or fire usage (including candles and incense) will not be permitted. 

Aisle Lights – There are no Aisle lights in the space. House lights will be out for the numbers, and will be brought back up in between the numbers.

Standing Room Only (SRO) – Standing room does not exist within the auditorium. No one is permitted to stand or sit in the aisles so as to impede evacuation or the smooth flow of patrons entering or exiting the auditorium.

Performers Entrance – All performers and event personnel must enter the facility through the door marked “Stage Door.” It is located at the rear of the building next to Theatre West on the Northwest side of the building. 

Security – Do not leave valuables unattended at any time in the dressing rooms, Green Room, backstage area, or auditorium. Northwestern State University will not accept liability for lost or stolen items. 

Personal Conduct – Be on time. Be responsible for your personal and collective belongings. There will be many people moving to various areas of the campus in short periods of time. Be respectful to all whom you encounter.

Scenery and/or props—The institution and its Stage Manager/Designer bringing scenery and/or props are completely liable and responsible for damages to personnel, space, or equipment that might be caused by the scenery or props. The Conference Technical Director may refuse the installation or use of any scenery or props that s/he considers to be unsafe. Nothing may be nailed or screwed into the stage floor or wings.

Stage Specifications:

Performance area dimensions: 40’-0” wide x 21’-0” deep x 1-1/2”” high
Wings: 4 per side, approximately 5’-0” deep
Crossover space is available through our Light Shop into Storage. This will be marked with signage, carpet, and paint.
Main Drape: There will be no main curtain used during the concerts
Scrim: There will be no scrim used during the concerts
Background options:
White cyclorama
Black velour curtain

Dance floor surface: Black Harlequin dance floor on top of a sub-floor composed of plywood. 

Please note: No rosin, talcum powder, glycerin, lotions, or other similar substances may be used. Shoes that could potentially damage the dance floor surface, such as hard-soled shoes, painted shoes, or jazz tennis shoes, may not be worn. Tap shoes may be worn as long as the screws are tightened.

Dancers should rehearse within the stage dimensions prior to the conference to avoid dancer injury and damage to theater property.

Rigging and Flying:

There are no resources for flying scenery.

Soft Goods:

The legs and borders are black velour.
There will be a cyc upstage.
There will be no scrim
There will be no upstage traveler.

Lighting:

Maximum number of cues, including opening and closing cues: 7

Control Board: E.T.C. Ion Control Console

A Ground Plan is available for download on DEADLINES/FORMS page.

A complete dance light plot will be utilized comprised of low, medium, and high sidelight; backlight; diagonal backlight; front light; down light “pools”; and cyclorama color washes. The light plot is available for download on DEADLINES/FORMS page.

Color changes will be possible in the low (“shins”), mid (“waists”), and high (‘heads”) sidelight. Schools must provide all gel for these changes. These materials should be presented when a school registers.

The Magic Sheet is a simple graphic representation of the light plot, with the numbers showing where a specific channel within a wash hits the stage (or originates, in the case of the side lights). Each box represents the stage as viewed from the house, with the bottom of the box being downstage. The numbers next to the wash name represent its color: L = Lee Filters color and R = Roscolux color. N/C means No Color and C/C means Color Change – all schools must bring their own color for the low heads, mids, and shins (color frame size is 7.5” x 7.5”), or the house provided option is R54.  The Magic Sheet is available for download on DEADLINES/FORMS page.

On the Stage Manager Cue Sheet fill out your color needs and any props or special needs. Filling in when cues are called is optional, but helpful.  The Stage Manager Cue Sheet is available for download on DEADLINES/FORMS page.

Please fill out the Tracking Sheets with your best approximation of the cues you want (with levels in the boxes under the channel #’s). Write all channel levels in every cue – if a channel goes out, write a “0”. Number your cues 1 through 7 in the “Q #” slot.  The Tracking Sheet is available for download on DEADLINES/FORMS page.

Please adhere to 7 cues for adjudication.

Followspots are not available.

DEADLINE FOR COMPLETED SHEETS: Wednesday, January 24, 2018

Note: Each participating school is responsible for submitting required technical information. Schools that do not submit the required technical information OR contact the host school's TD by the posted deadline are not guaranteed that all lighting cues will be ready by the attending school's designated technical rehearsal. Attending schools in this situation can opt to select a general warm or cool look or, provided the TD has been contacted and approves, use their technical rehearsal to develop additional cues. In this case, attending schools may not have time to run their dances fully.

Audio:

The house speaker system consists of 3 – channel control (left, right & center) and Upstage and Downstage overhead monitors. 

Playback option: Please send music in (.WAV) format to acdasouthtd@nsula.edu when submitting your Technical needs. Please bring a backup CD or flash drive with your music to tech.

Each concert quality CD should only contain the track for the designated piece and be labeled with the following information:
Title of the dance
Name of the college/university
Name of the choreographer
Length of music/sound in minutes and seconds.

Please remember to retrieve your CDs after the concert(s).

Projection:

Due to limitations related to the set-up for the Adjudication & Gala Concerts, the only projection position available will be on the apron or the orchestra pit. This means that dancers onstage will be in the field of the projected image and their shadows will be projected onto the background. If projection is required for any dance, the college/university submitting the dance will need to provide the projector, the video source and the operator. The sound for the dance must be in (.wav) format and turned in with technical needs. Please bring a backup CD. Sound will be run from the sound board as projection sources will not be tied into the house sound system. Any use of projection must be accomplished within the technical time slot assigned to the dance.


Scenery /Props

All props and scenic elements are the responsibility of the person acting as the stage manager/technician for each school. Schools must indicated in online registration the nature of the props/scenery. The Conference Technical Director may refuse the installation or use of any scenery or props that s/he considers to be unsafe or potentially damaging to the theater.

Due to the limited amount of technical rehearsal time available, rigging and flying of scenery will not be permitted. Please note that all scenery must be freestanding and that no equipment will be allowed that could possibly damage the dance floor.

Anyone with special needs should contact Robert Richoux at acdasouthtd@nsula.edu as soon as possible to discuss what can be accommodated.

Dry Tech: There will be no Dry Tech time. All technical needs shall be completed in the 20 minute Spacing/Technical rehearsal.

Dressing Rooms:

There are 2 dressing rooms in the theater, men’s and women’s with space for 85 performers at a time. Makeup mirrors with lights are available in the Makeup room. Showers are available in the dressing rooms. Dressing rooms will be assigned for all technical rehearsals and performances for the Adjudication and Gala Concerts.

The dressing rooms are downstairs in the basement. There are stairs to the basement on both sides of the stage. 

With the large number of participants, it is recommended that you do not leave valuable items unattended.

INFORMAL CONCERTS
Informal Concert(s) will be held on A.A. Fredericks Auditorium. 

There will no spacing rehearsals for the informal concerts.

Phones and music players will be allowed for the informal concert, and must have a ⅛” headphone jack. Make sure phones will not play any other sounds during the performance. Please bring a backup CD or device.

If there are any questions or problems concerning the information in this package, please contact me by email or at the numbers listed above so that they can be answered or solved. Please weigh your requests for special consideration carefully, as each request for exceptions to the rules will have to be considered in light of its effect on all of the participating productions. With these considerations in mind, we hope to have an exciting and productive conference.

Robert Richoux
Northwestern State University
ACDA South Conference Technical Director




 

Contact Information

Payment Instructions

  • We will be accepting checks as payment for conference fees.

    All checks should be payable to:
    NSU Theatre & Dance

    Send payment to:
    NSU Theatre & Dance
    c/o Brett Garfinkel, ACDA
    150 Central Ave
    Natchitoches, LA 71497

    Federal Tax ID #  72 - 6021495

    W9 Form