2019 ACDA NEW ENGLAND CONFERENCE

Plymouth, New Hampshire
Wednesday, April 03, 2019


NOTE:  If registering prior to October 31, 2018, registration is a TWO-STEP PROCESS.  
Please read Registration Instructions before registration opens.

Questions about ACDA Regional Conferences?  Download Conference Policies for Participants
Looking for more information about the American College Dance Association?  Visit our website:  www.acda.dance

 

Information, including recommendations, policies and how to produce a quality sound recording are available in the ACDA Production Guide for Participants.  Please download and share. 

Tech Schedules will be available on the SCHEDULES/UPDATES page


  1. SPACE DIMENSIONS
  2. CROSSOVER (yes/no)
  3. PROJECTIONS (yes/no)
  4. OTHER LIMITATIONS


 
The following information is available as a PDF download for your reference. ALL INFORMATION IS TBA AND SUBJECT TO CHANGES


2019 New England Conference
Theater & Technical Information

Technical Director: Bob Bruemmer 

Lighting Designer: Kyle Trumble
Sound/Lighting Supervisor: Michael Portrie

Please direct technical and lighting questions to Michael Portrie mportrie@plymouth.edu



We look forward to your visit to our campus. Our technical and design team is in the process of preparing for an outstanding week of rehearsals and performances. We have designed a number of documents to help us organize your technical needs. Please download all of the information and share it with members of your technical team. If you have any questions please contact me using the information above. Our goal is to ensure that you have a safe and enjoyable experience at the conference. We request your help in making the tech experience run smoothly by meeting all posted deadlines. Thank you.

The Adjudication and the Gala Concerts will be held in the [TBA]. For your safety and to prevent costly damage to theater equipment, please rehearse using the stage dimensions provided below prior to arriving at the conference.

Spacing/Technical Rehearsals:

A spacing/technical rehearsal will be scheduled for all participants in the Adjudication Concerts. Each dance will be given 25 minutes onstage to set an audio level, adjust the light cue levels previously programmed, and to space and run the dance. The schedule is very tight and will be strictly followed.

All dances will be given the same amount of time for technical rehearsals. Schools are expected to arrive 30 minutes prior to their scheduled time to receive instruction about how the rehearsal will proceed as well as other pertinent information particular to the Host Institution. Schools that miss their technical rehearsal must contact the Conference Coordinator immediately; the Conference Coordinator will contact the ACDA Executive Committee Representative at the conference. Tech directors and their crews do not have the authority or obligation to re-schedule technical rehearsals. The Conference Coordinator and Technical Director are under no obligation to provide an alternate technical rehearsal or performance time to accommodate Institutions that miss their scheduled technical rehearsal. Schools that miss their technical rehearsal should expect only lights up and lights down cues for their performance, or their previously loaded cues if they were sent in advance.


Stage Manager/Technician:

Each participating college/university must provide a person who will be responsible for all technical elements and for calling all cues for each dance in rehearsals and performances for the Adjudication and Gala concerts. Cues will be called from the control booth in the back of the house. Dances with props and scenery may require a stage technician and a stage manager.


General Policies & House Rules:

Food/Drink - Food and drink (except water) are not allowed inside the dressing rooms, on the stage, or inside the auditorium. Food and drink are allowed inside the Green Room or outside the building ONLY.

Smoking – Smoking is not allowed inside any area of the facility. Smoking is permitted outside, 20 feet away from the facility, ONLY.

Flammable Material – No flammable material such as bunting tissue paper, crepe paper cardboard, etc. will be permitted to be used for decorations. All materials used for decorative purposes must be treated with flame proofing and approved. Pyrotechnics or fire usage (including candles and incense) will not be permitted.

Aisle Lights – For safety reasons, the aisle lights in the auditorium must remain on at all times during all rehearsals and performances.

Standing Room Only (SRO) – Standing room does not exist within the auditorium. No one is permitted to stand or sit in the aisles so as to impede evacuation or the smooth flow of patrons entering or exiting the auditorium.

Performers Entrance – Performer entrance will depend on location where the performance is taking place. More information to come. 

Security – Do not leave valuables unattended at any time in the dressing rooms, Green Room, backstage area, or auditorium. Plymouth State University will accept no liability for lost or stolen items.

Personal Conduct – Be on time. Be responsible for your personal and collective belongings. There will be many people moving to various areas of the campus in short periods of time. Be respectful to all whom you encounter.

Scenery and/or Props—The institution and its Stage Manager/Designer bringing scenery and/or props are completely liable and responsible for damages to personnel, space, or equipment that might be caused by the scenery or props. The Conference Production Stage Manager may refuse the installation or use of any scenery or props that s/he considers to be unsafe. Nothing may be nailed or screwed into the stage floor or wings.


Stage Specifications:

Performance area dimensions: 30 ft x 40 ft 
Wings: three per side, approximately 
Main Drape: None 
Background options: Cyclorama, Black scrim
No upstage traveler 
Yes, downstage traveler


Dance floor surface: Marley 
Please note: No rosin, talcum powder, glycerin, lotions, or other similar substances may be used. Shoes that could potentially damage the dance floor surface, such as hard-soled shoes, painted shoes, or jazz tennis shoes, may not be worn. Tap shoes may be worn as long as the screws are tightened.


Rigging and Flying:

There are no resources for flying scenery.

Anyone with specific rigging needs, or any other special needs, should contact [name] as soon as possible and no later than [date] to discuss what can be accommodated.

Soft Goods:

The legs and borders are black velour.
There will be a scrim upstage with a Cyc behind that.
There will be no upstage traveler.


Lighting:

Maximum number of cues, including opening and closing cues: 10

Control Board: E.T.C. Ion Control Console

A Ground Plan is available for download on DEADLINES/FORMS page.

A complete dance light plot will be utilized comprised of low, medium, and high sidelight; backlight; diagonal backlight; front light; down light “pools”; and cyclorama color washes. The light plot is available for download on DEADLINES/FORMS page.

Color changes will be possible in the low (“shins”), mid (“waists”), and medium (‘heads”) sidelight. Schools must provide all gel for these changes. These materials should be presented when a school registers.

The Magic Sheet is a simple graphic representation of the light plot, with the numbers showing where a specific channel within a wash hits the stage (or originates, in the case of the side lights). Each box represents the stage as viewed from the house, with the bottom of the box being downstage. The numbers next to the wash name represent its color: L = Lee Filters color and R = Roscolux color. N/C means No Color and C/C means Color Change – all schools must bring their own color for the low heads, mids, and shins (color frame size is 6.25” x 6.25”).  The Magic Sheet is available for download on DEADLINES/FORMS page.

On the Stage Manager Cue Sheet (provide link for "Stage Manager Cue Sheet"), fill out your color needs and any props or special needs. Filling in when cues are called is optional, but helpful.  The Stage Manager Cue Sheet is available for download on DEADLINES/FORMS page.

Please fill out the Tracking Sheets (provide link for "Tracking Sheet") with your best approximation of the cues you want (with levels in the boxes under the channel #’s). Write all channel levels in every cue – if a channel goes out, write a “0”. Number your cues 1 through whatever in the “Q #” slot.  The Tracking Sheet is available for download on DEADLINES/FORMS page.

Please adhere to the stated limit for cues for adjudication.

Followspots are not available.

DEADLINE FOR COMPLETED SHEETS:

Note: Each participating school is responsible for submitting required technical information. Schools that do not submit the required technical information OR contact the host school's TD by the posted deadline are not guaranteed that all lighting cues will be ready by the attending school's designated technical rehearsal. Attending schools in this situation can opt to select a general warm or cool look or, provided the TD has been contacted and approves, use their technical rehearsal to develop additional cues. In this case, attending schools may not have time to run their dances fully.


Audio:
Music must come as a .wav file ONLY. Please send to mportrie@plymouth.edu in this format for the file name:
[School] – [Piece Name] – [Track number, if there are multiple tracks]

The house speaker system consists of 3 – channel control (left, right & center) and two onstage monitors.

MP3 players will not be accommodated.


Projection:
Projection are welcome, however, Choreographer must supply their own laptop (we have adapters for Mac and PC), and Choreographer must supply their own projectionist to run projections during tech and performance. 

Projector is:
8K
Runs from booth
Fills cyc (40x20 approx.) 

Scenery /Props:

All props and scenic elements are the responsibility of the person acting as the stage manager/technician for each school. Schools must indicated in online registration the nature of the props/scenery. The Conference Production State Manager may refuse the installation or use of any scenery or props that s/he considers to be unsafe or potentially damaging to the theater.

Due to the limited amount of technical rehearsal time available, rigging and flying of scenery will not be permitted. Please note that all scenery must be freestanding and that no equipment will be allowed that could possibly damage the dance floor.

Anyone with special needs should contact [name] as soon as possible to discuss what can be accommodated.


Dry Tech:
Instead of offering a dry tech, all tech rehearsals will be 25 minutes long.

Dressing Rooms:

There are four dressing rooms, two single dressing rooms with bathrooms (including a shower) and a counter with makeup-lighting. Two are bigger dressing rooms with 2 showers, 2 bathrooms, and a multitude of counter and seating space. 

The dressing rooms are off stage left and down the hallway. 

With the large number of participants, it is recommended that you do not leave valuable items unattended. 

If there are any questions or problems concerning the information in this package, please contact me by email or at the numbers listed above so that they can be answered or solved. Please weigh your requests for special consideration carefully, as each request for exceptions to the rules will have to be considered in light of its effect on all of the participating productions. With these considerations in mind, we hope to have an exciting and productive conference.

INFORMAL CONCERTS

Informal Concert(s) will be held in the Hanaway Theatre in The Silver Center for the Arts. 




 
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    Purchase Orders accepted
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     All checks should be payable to
     "Plymouth State University"

    Send payment to:
    Plymouth State University Dance
    ATTN: Amanda Whitworth
    17 High Street 
    MSC 37, Plymouth, NH 03264


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ACDA gratefully acknowledges support from our generous Lifetime Members:
Elizabeth Lowe Ahearn, Judy Allen, Tiffanee Arnold, Ruth Barnes, Jean Baxter, Lorelei E. Bayne, Jeanne Beaman, Paul Besaw, B.J. Bray, Lori Bryhni, Mary Cochran (deceased), Keith Skip Costa, Mary-Jean Cowell, Karen Dearborn, Susan Douglas Roberts, Abby Fiat, Barry Fischer, Lynda Fitzgerald, Lisa A. Fusillo, Amy Ginsburg, Lonny Joseph Gordon, Erica Helm, Gerri P. Houlihan, Luke Kahlich, Annie Kloppenberg, Joanne Lawrence, Paula Levine, Li Chiao-Ping, Luis Martinez, Rhythm McCarthy, Suzanne Ostersmith, Damon Rago, Lana Kay Rosenberg, Ann Sanders, Russell Sandifer, Mark Santillano, Brent Schneider, William Seigh, Andrew Vaca, Holly Williams, Alcine Wiltz, Candace Winters-March, Darci Brown Wutz, and Marcy Jo Yonkey-Clayton