ASHS ANNUAL CONFERENCE 2012

Miami, Florida
Tuesday, July 31, 2012


American Airlines is offering a 5% discount to ASHS conference attendees on your flight to Miami.

Book your flight online at the American Airlines website.

Enter the Promotion Code/Authorization Number: 1572BP

You will receive a 5% discount off the lowest fare that you find on the American Airlines website.


SuperShuttle Miami (MIA) Airport Shuttle Service, Miami, FL

Airport shuttle service is available at Miami Airport (MIA), and will take care of all your airport transfer needs.

http://www.supershuttle.com/Locations/MIAAirportShuttleMiami.aspx

 Reservations can only be made by phone for the Miami location: 

(305) 871-2000

Arrival Procedures - SuperShuttle Shared-Ride Van Service

1.    Claim your luggage

2.      Look for the SuperShuttle representative in a bright yellow shirt. If you do not see the representative, please call at 305-871-2000 and we will send someone to your area to assist you with your shuttle.

3.      Identify yourself With “ AMERICAN SOCIETY FOR HORTICULTURAL SCIENCE GROUP“ and the SuperShuttle Representative will assist you with your transportation.

4.  Give your coupon to the driver.  Driver gratuity not included          

Super Shuttle Discount Coupon - Please make a reservation a minimum of one day in advance of your departure at 305-871-2000. You will need two coupons--one for each way. Your rate will be $14.00 with your coupon each way.                 


Renting a car?

avis car rental logo
The Avis Worldwide Discount (AWD) Number is G028040

Call the toll free reservation line at 1-800-331-1600 or reserve a car online

The discount is good for 7 days before and after the event dates.


Conference Hotel

For Presenting Authors—booking any night during the conference at either of the Courtyard Miami Downtown or the InterContinental Miami hotels or having your name on a reservation as sharing a room with someone in either or the above-mentioned hotels for any night of the conference will satisfy the "booking in the conference hotel" requirement to avoid the facilities usage fee. Those that live within 50 miles of the conference hotel are exempt from the facilities usage fee rule and and not required to stay in a hotel.


ASHS currently has a limited block of rooms at the Hyatt Regency Miami (Sunday, July 29-Saturday, August 4):

 

Hyatt Regency Miami

400 SE 2nd Avenue, Miami, FL 33131

$109 Single/Double

The hotel is located within walking distance of the InterContinental and is located on the Metromover system for those that are prefer not to walk. If you experience any problems with the link above for the Hyatt Regency Miami, cut and paste the following link into your browser:

https://resweb.passkey.com/Resweb.do?mode=welcome_gi_new&groupID=11140127

If you prefer to call in to make your reservation, please contact Central Reservations at 1-888-421-1442 and and identify yourself with the American Society for Horticultural Science group.

Please Note: All meetings related to the ASHS Annual Conference will take place at the InterContinental Miami—rooms are currently available at the InterContinental on August 2, August 3, August 4, August 5, August 6, and August 7.

 

InterContinental Hotel

100 Chopin Plaza, Miami, Florida 33121

$114/night

The InterContinental has the following nights available: August 2-7, 2012.

If you have any problems or questions regarding your reservation, please contact  Anna Gonzalez at the InterContinental at:

Anna Gonzalez, Groups Coordinator - Anna_Gonzalez@interconti.com

InterContinental Miami, 100 Chopin Plaza, Miami, FL 33131

Direct Line: 305 372-4746; Fax: 305 372-4720

$114/night

CLICK HERE to reserve your room

or

Call 1-800-327-3005 and use the group code KCP


July 6 - Last date to make hotel reservations for all attendees


downtown miami night photo






Facilities Usage Fee

Where to stay?

We know that, for many attendees, finding the lowest possible hotel rate is paramount, and we are aware that often people choose to stay on the outskirts of town and then choose to drive to the conference each day.

However, before you book your hotel room for the ASHS Annual Conference, we want to mention the following ....

The American Society for Horticultural Science continues to make every effort to keep costs at a minimum for those attending the ASHS Annual Conference. One way this is done is to make a commitment to the host hotel that a specified number of hotel rooms will be occupied by our conference attendees. In exchange for the hotel room occupation, the property provides ASHS with complimentary meeting space.

Over the last several years, many unsuccessful attempts have been made to explain this process to conference delegates. In 2004, ASHS did not fill its committed number of sleeping rooms, and, as a result, faced hefty penalty fees. Individuals who choose to stay at non-host hotels receive the benefit of the conference facilities, but do not contribute to the necessary commitments that allow the Society to use meeting space on a complimentary basis. Therefore, the ASHS Board of Directors instituted a “Facilities Usage Fee” for those who attend the conference, but choose not to stay in the host hotel. This is the only way that we can continue to run the conference without raising registration fees.

The $250 Facilities Usage Fee will apply only to those who register (including exhibitors, speakers, students, etc.) for the conference (with the exception of guests), but choose not to stay at the host hotel.

We encourage all conference attendees to avoid this Facilities Usage Fee and stay at the host hotel. Please be aware that if you are sharing a room with another delegate, both names must appear on the room reservation by the hotel reservation cut-off date, otherwise you will be assessed this fee and obligated to pay it in order to pick up your registration credentials.

Staying at the host hotel makes it easy to enjoy the the camaraderie of fellow ASHS members inside and outside of scheduled activities.

Just imagine - no commuting time to conference activities; additional networking time with colleagues; and amenities, such as room service, safes, exercise facilities, and restaurants/shops - everything in one convenient location.

It certainly is your choice as to where you desire to stay during the conference, but please understand that ASHS does have contractual commitments that we must honor, and we must do all we can to assure that there are no negative financial implications to the Society and the ASHS Membership.


 

Contact Information

  • Phone: (703) 836-4606 ext. 107
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