2015 ACDA Northeast Conference

West Chester, Pennsylvania
Wednesday, March 11, 2015
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NOTE:  If registering prior to October 29, 2014, registration is a TWO-STEP PROCESS. 
Please read Registration Instructions before registration opens.

CONFERENCE FEES
 Registration & Cancellation Fees per Registrant
   Received by
Dec. 15
 Received after  
   Dec. 15
   Faculty or Student of
   ACDA Member School 
  $125.00  $150.00
  ACDA Individual Member  
  $125.00 $150.00
  Faculty or Student of
  Non-Member School

 $150.00
 $175.00
  Non-Member Individual  $150.00
 $175.00
 Cancellation Fee
on each registrant cancelled
prior to full payment
$25.00
 $25.00

Conference registration includes:
  • Welcome Concert
  • Classes, workshops, panels
  • Adjudication Concerts
  • Feedback Sessions
  • Informal Concerts
  • Gala Concert
  • Conference Receptions

    Adjudication Fees

             $100 per dance.  Maximum of two dances may be adjudicated.       
     


    ACDA Membership Fees
     ACDA MEMBERSHIP received

    postmarked by
     Sept. 30
      postmarked
    after Sept. 30
     Institutional Membership (2 years)

     $350.00 $375.00 
     Individual Membership (1 year) 

          $ 50.00      $ 50.00

    Institutional Membership dues are for two years.  Institutional Membership is required for all groups who wish to have work(s) adjudicated at the conference.
    A one-year Individual Member may attend the conference at the discounted member rate.  An Individual Member is not eligible to have works adjudicated at the conference.
    Membership forms are available at www.ACDA.dance. To become a new member of ACDA or renew your membership, send membership dues directly to:
    American College Dance Association
    2275 Research Blvd., Suite 500
    Rockville, MD  20850

    • Do not send registration fees to the ACDA national office •
    • ACDA accepts checks only.  No credit cards •
    • There are no refunds on Membership Dues. •

    CONFERENCE DEADLINES
      In-Region ACDA Member Registration Opens:
    Oct. 8, 2014
      All ACDA Member Registration Opens:
    Oct. 15, 2014
      Registration Cap Lifted 
    (students per school) 
    Oct. 22, 2014
      Registration--no restrictions:
    Oct. 29, 2014
     Payment or Proof of Intention to Pay
    no later than two weeks  after initial registration 
      Early Registration Period Ends
       ***** PAYMENT DEADLINE *****
    Nov. 5, 2014
      Teacher Proposals (online):
     Jan. 5, 2015
      Musician Information (online):
     Jan. 5, 2015
      Adjudication Program Information (online):
     Jan. 12, 2015
      Informal Concert Program Information (online): 
     Jan. 12, 2015
      Technical Information deadline:  Jan. 5, 2015

    REGISTRATION POLICIES
    You must be an ACDA institutional member to participate in the adjudication process and to receive the discounted member registration fee.  If you are not currently an ACDA member but plan to become a new member or renew your membership, register as a member and send your membership dues to the ACDA national office as soon as possible (Click here for ACDA membership information).

        REGISTRATION POLICIES

    The conference will be filled on a first-paid/first-registered basis.
     
    Registration is not complete until full payment is received.

    In all cases, full payment must be received by conference deadline.
    (see deadlines above)

    To hold your registration slots until the full payment deadline, payment or
    proof of intention to pay must be received within two weeks of submitting
    your online registration.

    (A purchase order number or documentation of an official request to
    make payment is acceptable as proof of intention to pay.)

    There are no refunds on paid registrations.

     All of the above applies to both participant and adjudication slots.

    A $25.00 cancellation fee will be assessed on each cancelled unpaid registration.

    ACDA and Conference Coordinators are dedicated to providing requested special accommodations for any student or faculty member attending a conference.  In order to facilitate accommodations, ACDA requires that faculty reps contact the Conference Coordinator at least 60 days prior to the start of the conference to discuss potential accommodation needs.
     



    ADJUDICATION POLICIES
    1. Only ACDA Institutional Members in good standing are eligible for adjudication.  Membership dues are payable to ACDA and sent to the National Office.  See current Membership Information on the ACDA website (www.ACDA.dance) or contact the ACDA National Office at (301) 670-2820 or Diane@ACDA.dance.

    2. No more than two works from any institution may be adjudicated in a fiscal year. An adjudication fee will be charged for each piece. Once a work has been adjudicated, it cannot be submitted for adjudication at any other Conference during the same fiscal year. Adjudicated works that are not accepted for the Gala Concert in one fiscal year may be reworked for adjudication in subsequent fiscal years. However, once a work has been accepted for a Gala Concert performance, it may not be resubmitted for adjudication by the same institution.

    3. A student, faculty member, or guest artist may choreograph a work presented for adjudication in any idiom; however, only students may perform. Anyone seen by the audience is a performer.

      Definition of a student:
      A student is one who is officially declared by the Institutional Member as meeting one of the following criteria during the academic year in which the work is adjudicated:

       (1)      A candidate seeking a degree, diploma, or certificate, full or part-time, or if not seeking a degree, diploma, or certificate, having an equivalent focus and track of study as determined by the institution is considered a student.
       2)      If an individual had student status in the semester prior to a Conference, that person may be considered a student at the Conference.
      (3)      A high school student registered and paying for college classes and considered by an institution to be participating in its program may perform in an Adjudication Concert.
    4. Students may only register and perform with one institution per conference, except in the case of institutions that share an official administrative structure.

    5. If two works are submitted for adjudication, a student must have choreographed at least one of the works.

    6. The maximum time for each work presented for adjudication is 12 minutes.
      • The burden of meeting the time requirement rests with the choreographer.  ACDA recommends that the choreographer allow a time margin within the 12-minute limit for technical errors or individual theater peculiarities.
      • The work will be timed in performance and judged to begin when any one of the perceived elements of choreographic choice (lights, sound, movement) is visible or audible to the audience. This includes the rising of the curtain on a pre-lit stage.  A curtain rising with no perceptible light, sound, or movement does not trigger the start of timing.
      • The work ends when all perceived elements of choreographic choice have been diminished (no lights, no sound, no movement).
      • Bows are not included in the 12 minute time limit unless they are required as part of the work by the choreographer.
      • Adjudication Concerts generally do not include bows.  If there is no Gala Concert, bows during Adjudication Concerts are at the discretion of the Host Institution
      • The production crew may alert a school if a work is running close to or over 12 minutes during tech rehearsal. In no circumstance will the production crew be responsible for keeping the work within 12 minutes.
      • If a work goes over 12 minutes, it is ineligible for the gala and consequently ineligible for the National Festival. It will, however, continue through the adjudication process with feedback from the adjudicators.
      • It is the responsibility of the ACDA Executive Committee representative to enforce the time limit and to communicate with the faculty or staff member from the presenting institution as to the ineligibility of any particular work.
    7. It is the responsibility of each school to obtain and secure all appropriate and necessary licenses and permissions prior to bringing any works to Regional Conferences and National Festivals for performance.

    8. Institutions that will not be available to participate in the Gala Concert (e.g., leaving the Conference early, dancer injury, etc.) will receive adjudication feedback but are not eligible for consideration for Gala selection.  Institutions in this situation must notify the Conference Coordinator and ACDA Executive Committee representative prior to the Gala selection. The ACDA Executive Committee representative will inform the adjudicators of the titles of any works not to be considered for the Gala.

    9. If an institution chooses to bring a work choreographed by a Conference adjudicator, that work may not be considered for the Gala Concert.  Feedback will be given only for performance.  The Conference Coordinator, upon receiving the program information from the Institutional Members, will notify any Institution planning on bringing an adjudicator-choreographed work to the Conference of this policy immediately. Should the Institution still choose to bring the aforementioned work, the Conference Coordinator will inform the Executive Committee representative attending the Conference as soon as possible. The ACDA Executive Committee representative will assure that all adjudicators are informed of this policy prior to the Adjudication Concert.

    10. A faculty or staff member must accompany the students throughout the adjudication process.

    11. No attempt is made either during the adjudication process or in the selection of works for the Gala Concert to classify or equate college dance programs. All works presented for adjudication will be evaluated in terms of performance and choreography.

    12. All dances will be given the same amount of time for technical rehearsals. The minimum amount of time is 15 minutes.  Please check the conference website for stage dimensions and rehearse within those limitations so as to avoid injury to dancers and/or damage to the theater.

    13. Conference participants (faculty and students) shall not attempt to engage adjudicators in any conversation pertaining to Conference participants, choreography or attending institutions.  Questions concerning the adjudication process must be directed to the Conference Coordinator, Regional Director and/or ACDA Executive Committee representative.

    14. A sound recording (when applicable) of concert quality to accompany the dance will be provided by the choreographer for the performance in the format specified by the Conference Coordinator. Should the music or sound score be performed live, only student musicians may be visible to the audience (i.e., non-student musicians must be offstage or in a lowered orchestra pit).

    15. All Conference participants must be prepared to work within the technological capabilities and all other limitations stated by the Host Institution. If acceptable to the Conference Coordinator, video or other technology or scenic elements may be used, but all works presented for adjudication must contain a live dance performance element.

    16. Each participating Institution is responsible for submitting required technical information. Some Host Institutions prefer to pre-set the lighting cues. Institutions that do not submit the required technical information or contact the Host Institution’s Technical Director by the posted deadline are not guaranteed that all lighting cues will be ready for the attending institution’s designated technical rehearsal.  Attending institutions in this situation can opt to select a general warm or cool look or, provided the TD has been contacted and approves, use their technical rehearsal to develop additional cues.  In this case, attending institutions may not have time to run their dances fully.

    17. Each participating institution is responsible for submitting required program information in a timely manner. Institutions that do not submit program information by the posted deadline may expect their program information to read: "Information not submitted."

    18. All Conference participants must be officially registered at the Conference and are encouraged to participate fully in Conference events.

    19. The ACDA Executive Committee representative must approve cast replacements for works accepted for the Gala Concert and the adjudicators must be informed prior to the Gala performance.

    20. Gala Concerts are recorded for archival purposes, documentation and programming for the American College Dance Association National Festivals. The recordings are housed in the ACDA archives at the University of Maryland, College Park.  Neither ACDA nor the Host Institution is required to duplicate the archival videos for individuals or institutions.  It is highly recommended that each choreographer document her/his dance prior to the Regional Conferences.

    21. Members are not restricted to participation exclusively or solely in their own geographic area and may participate in one or more Regional Conferences each year.  While members may participate in more than one Conference, only two (2) dances per school may be adjudicated in any single fiscal year, at least one of which must be choreographed by a student.

    Download Adjudication Policies.
    CLASS REGISTRATION
    Classes will be offered on a first-come, first-served basis with monitors to ensure classes do not exceed maximum capacity.
    ONLINE REGISTRATION INSTRUCTIONS:  
    Initial Registration & How to Update

    ONLY ACDA MEMBERS WILL BE ABLE TO REGISTER BEFORE OCTOBER 29, 2014.  AN INVITATION CODE WILL BE PROVIDED TO ACDA MEMBERS TO ALLOW ACCESS TO REGISTRATION.

    Registration procedures have changed for all those registering prior to October 29, 2014  Registration will be a two-step process.

    • Step One will collect participant information and reserve adjudication and informal concert slots. 
    Each registrant will have to be entered separately but questions on program information, teaching proposals and other detailed information will not be requested.
    • Step Two will collect detailed information.  Step Two opens October 29th.

    PLEASE READ INSTRUCTIONS THOROUGHLY  BEFORE REGISTERING TO ENSURE YOUR REGISTRATION IS PROPERLY COMPLETED.

    Registering prior to October 29th?  Click on Instructions for Initial Registration Prior to October 29, 2014

    Registering October 29th or after?  Click on Instructions for Registration October 29 & After

    For a list of the detailed information that will be needed to complete registration, click on Preparing to Submit Detailed Conference Information

    For all groups, a Faculty Representative or ACDA Board Member serving as Faculty Rep. should be the first person to register. (More information on Group Registrations below.)

    To begin registering you will need to provide an email address and a password.  Use a new password for each new conference.  DO NOT USE A PASSWORD FROM A PREVIOUS YEAR.

    To simplify the registration process, the Faculty Representative should enter his/her own email for all registrants, with the exception of additional faculty.

    We recommend that the Faculty Representative enter a generic password, as others in your group may need to use it.  For example, other faculty members may need to access the system to fill out the Teacher Interest Form.  Use the same password for all registrants.   DO NOT USE A PASSWORD FROM A PREVIOUS YEAR.

    You have the option of entering a second email.  All confirmations will automatically go to both emails.  (For schools that have a student representative handling details for the conference, using the second email address is a good option.)

    Proceed through all registration pages to complete registration.  Read each item carefully.  Checking boxes for participation will open additional fields.

    In order to save any information that has been entered, you must “CONTINUE” to the last page and click on “FINISH.” If you do NOT proceed through all the pages and click on “FINISH” at the end, information you have entered will NOT be saved.

    NOTE:  If you make an error in the process of going through the registration pages, do not use the “back” button as it may corrupt information. You will have an opportunity to correct information before completing registration or you may close the registration before completing and start over.

    Your information has been entered and saved when you see the words on the Confirmation Page “YOUR REGISTRATION IS COMPLETE.

    Please enter only as many people in your group as you are committed to bringing to the conference.  A $25.00 cancellation fee will be assessed on each cancelled unpaid registrant. You may add registrants at a later date if there are registration slots available.  There are no refunds on paid registrations.  If you cancel a paid registrant, you will not receive a refund.  You may, however, change (substitute) the names of the registrants with no additional fees.
    UPDATING AND ADDING INFORMATION TO YOUR REGISTRATION
    How to Re-Enter Your Exiting Registration in Order to:
    o    Submit Program, Teacher, Musician, Student Research, etc. Information
    o    Substitute Participant Names
    o    Make any changes/additions needed
    After the initial registration, one may re-enter the system to update information.
    1. Click on “REGISTER NOW” on the conference website information pages to re-enter the online registration system.

    2. Click on “view or change your existing registration” Use the FACULTY REPRESENTATIVE or ACDA BOARD MEMBER SERVING AS THE FACULTY REP'S email address and password.
    Read Updating Registrations for step by step directions on how to view information already submitted and how to make additions and changes to your registration.

    SUBMITTING PROGRAM INFORMATION, etc.
    The Faculty Representative (or ACDA Board Member serving as the Faculty Rep) must re-enter the system to substitute registrants; submit program information, teacher forms, musician forms; and to update participant information, arrival times, etc.
    SUBMITTING TEACHER INFORMATION
    Information should be submitted by the Faculty Representative or the individual Faculty member.  If the Faculty member is submitting his/her own information, obtain the email address and password from the Faculty Representative and read Updating Registrations.
    SUBMITTING MUSICIAN INFORMATION
    Information should be submitted by the Faculty Representative or the individual Musician.  If the Musician is submitting his/her own information, obtain the username and password from the Faculty Representative and read Updating Registrations.
    If you experience problems with online registration, contact the ACDA national office (info@ACDA.dance or 301.670.2820) or your conference coordinator.

     
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    Contact Information

    • Coordinators: L.Staruch, G. Studlien-Webb, M.Urrutia

      Email: ACDAinfo@wcupa.edu

      Phone: (610) 436-3463

      FAX: (610) 436-2171


    Payment Instructions

    • All checks should be payable to:
       "SSI WCU ACDA"

      Send payment to:
      Gretchen Studlien-Webb
      Department of Theatre and Dance
      E..O. Bull Center
      West Chester University
      West Chester, PA 19383

      W9 Statement

      WCU Federal ID#: 23-2490021