Council on Forest Engineering 41st Annual Meeting

Williamsburg, Virginia
Sunday, July 15, 2018

Presenter and Author Guide (PDF)
Presenter Information Form (PDF)


PREPARATION GUIDE FOR ORAL PRESENTATIONS

AND WRITTEN PAPERS

 

Thank you for your interest and participation in the 41st Annual Council on Forest Engineering Meeting (COFE 2018) that is scheduled for July 15-18 in Williamsburg, Virginia, USA at the Williamsburg Lodge.  We’ve prepared this brief guide which includes simple procedures to ensure that the meeting sessions run smoothly and the proceedings are consistent.  Please pay close attention to these and be sure to note the deadlines indicated below.      

1) Please complete your registration by clicking the "Register Now" button above.  Early registration closes on June 15, 2018.  Regular registration is $450 and student registration is $350.  A registration for the Sunday icebreaker and tavern dinner only is $100 and limited to 15 registrants.  After 6/15/18, prices increase by $50.

2) You will be responsible for reserving your own lodging accommodations.  The conference hotel is The Williamsburg Lodge in colonial Williamsburg, VA.  You may obtain the conference rate of $135 or $176 per night (depending on room size) by using our event website https://aws.passkey.com/go/46445.  Rooms are limited, so please reserve early.  The deadline to receive the conference rate is June 18, 2018.

 

ORAL PRESENTATIONS

1) A period of 15 or 20-minutes will be available for the formal portion of your presentation, depending on the number of presentations scheduled.  Monitor the website for an updated agenda.  Please limit yourself to this time to ensure that the program remains on schedule and other speakers are accommodated.  In addition, a 5-minute question and answer session will follow the 15 or 20-minute presentation.

2) Please forward to us a brief biographical outline so that the moderator of each session can introduce you to the audience.  Please complete and return this form to bolding@vt.edu by May 15, 2018.

3) Presentations are to be prepared in Microsoft PowerPoint format.  Please copy your presentation onto a USB flash drive and present it to your session moderator at least 15-minutes prior to the start of your session.  Please arrive at the meeting room adequately early (before the session begins) so you have time to become familiar with the audiovisual equipment and to introduce yourself to the moderator.  PowerPoint presentations will not be included in the proceedings.

    

GUIDELINES FOR WRITTEN PAPERS

Three submission tracks are available:

  1. Published abstract with meeting presentation only (no paper required)
  2. Proceedings paper with meeting presentation (not peer reviewed)
  3. Peer reviewed paper with presentation (published in a special issue of the International Journal of Forest Engineering)

Abstracts were accepted based on the submission track indicated by the author.  It is preferable for authors to maintain the originally indicated track; however, authors may change tracks should the need arise.  Please clearly indicate your intent during final submission.  

 

TRACK #1: PUBLISHED ABSTRACT

There is no paper required for your submission, but we ask that you submit a final abstract of less than 500 words in Microsoft Word format by 5 PM on June 1, 2018 to bolding@vt.edu for inclusion in the proceedings.  Submissions must include a presentation title along with author name(s) and contact information.

 

TRACK #2: NON PEER-REVIEWED PROCEEDINGS PAPER

Final written papers will be placed on a USB flash drive, distributed to meeting attendees, and made available on the COFE proceedings website after the meeting.  To be included in the proceedings, final papers should be submitted in Microsoft Word format to bolding@vt.edu by 5 PM on June 1, 2018.  Below are some general guidelines for the written paper:

1) Keep the text concise.  Short texts are easier to read and cheaper to reproduce.  A maximum of 2,000 words would be a reasonable limit.
2) Focus on presenting results rather than on methodology or a detailed literature review.
3) Only electronic files containing your manuscript in Microsoft Word (.doc) format will be accepted.  Paper manuscripts will not be accepted.
4) Provide the manuscript’s title and the name(s) and contact information of the author(s) at the beginning of the document.
5) All text, excluding headings, should be written using Times New Roman 12-pt font, single-spaced, with 1-inch margins.
6) Following the title and author contact information, include an abstract ≤250 words summarizing the main findings of the work.
7) Incorporate all figures and tables with captions into the body of the manuscript.  Table captions should be located above the table with figure captions below the figure.
8) Do not use footnotes for references.  Use author-date citations within the text and provide a complete list of works cited at the end of the manuscript labeled “References”.
9) Transmit your completed manuscript as an email attachment (.doc) to bolding@vt.edu by 5 PM on June 1, 2018.  Manuscripts received after this deadline will not be included in the proceedings.

 

TRACK #3: MANUSCRIPT FOR SUBMISSION TO A SPECIAL ISSUE OF THE INTERNATIONAL JOURNAL OF FOREST ENGINEERING

Papers to be considered for publication in a special issue of the International Journal of Forest Engineering (IJFE) must be prepared in accordance with the Instructions for Authors provided by Taylor and Francis.  Manuscripts failing to meet these guidelines will not be considered.  Manuscripts will undergo peer-review and must pass the customary review and scrutiny subject to any manuscript considered for a refereed journal.  Chad Bolding and Scott Barrett will serve as guest editors of the special issue and will facilitate the review process.  We ask that if you submit a paper for peer review to please be willing to review one as well!  Final papers must be submitted online using the journal’s editorial manager site by 5 PM on August 15, 2018 to be considered for the special issue.  During the submission process, use the drop down box and select the special issue entitled: "Forest Engineering Innovations and Advancements".  While manuscripts submitted to IJFE after this deadline will still be considered for peer review, they will not be part of the special issue. 

 

Please submit a final abstract of less than 500 words in Microsoft Word format by 5 PM on June 1, 2018 to bolding@vt.edu for inclusion in the proceedings.  Submissions must include a paper title along with author name(s) and contact information.  Students who choose Track #3 and wish to be considered for the Student Communication Award must submit a draft manuscript to bolding@vt.edu for review by the Awards Committee by June 1, 2018.

 

 

Contact Information

  • Dr. Chad Bolding, Associate Professor, Virginia Tech, bolding@vt.edu, 540-231-6924
    Dr. Scott Barrett, Assistant Professor and Extension Specialist, Virginia Tech, sbarrett@vt.edu, 540-231-6702


Payment Instructions

  • Registration Fees (after 6/15/18):
    - Regular Registration: $500
    - Student Registration: $400
    - Sunday Icebreaker and Monday Evening Tavern Dinner Only: $150 (limited to 15 registrants)

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