2012 ACDFA North-Central Conference

Wednesday, March 28, 2012

NOTE:  Download "Registration Instructions" and "Updating Registrations"
to aid in the registration process.

Click links for information on:
registration policies
adjudication policies
class registration
online registration information

The North-Central conference will feature a variety of classes, presentations, concerts and social activities. Detailed conference information can be downloaded from the following links:

Please note that all schedule information is pending and may change.

All classes are first-come, first-in. There is no pre-registration for master classes.

All yoga classes are BYOM (Bring Your Own Mat).

Conference registration takes place in the Virginia Harrison Parlor, on the first floor of Lathrop Hall (1050 University Avenue) on the UW-Madison campus. Registration begins at 3:00 pm on Wednesday March 28. For more details, see the program linked to in the above paragraph. Lathrop Hall and Memorial Union (800 Langdon Street) are the primary locations of conference events.

All adjudication concerts, the faculty concert, and the gala concert are unticketed events open to the public. The Wisconsin Union Theater in the Memorial Union seats over 1,100. All other conference events such as master classes, presentations, and the informal concerts, are open to registered participants only.

For information regarding the which adjudication concert your school participates in, please see TECH INFO.

You must be an ACDFA institutional member to participate in the adjudication process and to receive the discounted member registration fee.  If you are not currently an ACDFA member but plan to become a new member or renew your membership, register as a member and send your membership dues to the ACDFA national office as soon as possible (Click here for ACDFA membership information).


The conference will be filled on a first-paid/first-registered basis.
Registration is not complete until full payment is received.

In all cases, full payment must be received by conference deadline.
(see deadlines above)

To hold your registration slots until the full payment deadline, payment or
proof of intention to pay must be received within two weeks of submitting
your online registration.

(A purchase order number or documentation of an official request to
make payment is acceptable as proof of intention to pay.)

There are no refunds on paid registrations.

 All of the above applies to both participant and adjudication slots.

  1. Only ACDFA INSTITUTIONAL MEMBERS in good standing are eligible for adjudication.  Membership dues are payable to ACDFA and sent to the national office.  See current Membership Information on the ACDFA website or contact the ACDFA National office at acdfa@verizon.net or at (301) 670-2820.

  2. No more than two pieces from any institution may be adjudicated in conference year.  An adjudication fee will be charged for each piece.  Once a work has been adjudicated, it cannot be submitted for adjudication at any other conference during the same conference year.  Adjudicated works that are not accepted for the Gala Concert in one conference year may be reworked for adjudication in subsequent conferences years.  However, once a work has been accepted for a Gala Concert performance, it may not be resubmitted for adjudication by the same institution.

  3. A work presented for adjudication may be choreographed in any idiom by a student, faculty member, or professional; however, only students may perform.  Performers include anyone seen by the audience.

    Definition of a student:
    A student is one who is officially declared by the represented institution as meeting one of the following criteria during the academic year in which the work is adjudicated:

     (1)      degree, diploma, or certificate-seeking candidate,
               full or part-time, or if not degree, diploma, or
               certificate-seeking, candidate, having equivalent
               focus and track of study as determined by the
     2)       If an individual had student status in the semester prior
               to a conference, that person may be considered a
               student at the conference
    A high school student may perform in an adjudication concert if s/he is registered and paying for college classes and is considered by an institution to be participating in its program.

  4. If two works are submitted, at least one must be choreographed by a student.

  5. The maximum time for each work presented for adjudication is 12 minutes.  The burden of meeting the time requirement rests with the choreographer.  ACDFA recommends that the choreographer allow a time margin within the 12-minute limit for technical errors or theater peculiarities. The dance will be judged to begin when any one of the perceived elements of choreographic choice (lights, sound, movement) is visible or audible to the audience.  This included the rising of a curtain on a pre-lit stage.  The dance ends when all perceived elements of choreographic choice have been diminished (no lights, no sound, no movement).  Bows are not included in the 12-minute time limit unless they are required as part of the dance by the choreographer.  (Bows are rarely taken during adjudication concerts.)

    If a dance goes over 12 minutes, it is ineligible for the gala and consequently ineligible for the National Festival.  It is the responsibility of the ACDFA Executive Committee representative to enforce the time limit and to communicate with the ineligible institution.

  6. It is the responsibility of each school to obtain and secure all appropriate and necessary licenses and permissions prior to bringing any choreography to regional conferences and national festivals for performance.

  7. Institutions that are not available for participation in the gala may receive adjudication feedback but are not eligible for consideration for gala selection. Institutions in this situation must notify the Conference Coordinator prior to the Gala selection.

  8. If an institution chooses to bring a work choreographed by a conference adjudicator, that work may not be considered for the gala concert. Feedback will be given only for performance. All adjudicators will be informed of this in advance.

  9. A faculty member or other chaperone from the participating institution must accompany the students throughout the adjudication process.

  10. No attempt is made either during the adjudication process or in the selection of works for the adjudicated concert to classify or equate college dance programs. All works presented for adjudication will be evaluated in terms of performance and choreography.

  11. Conference participants (faculty and students) should not attempt to engage adjudicators in any conversation pertaining to conference participants, choreography or attending institutions. Questions concerning the adjudication should be directed to the Conference Coordinator or other ACDFA representative.

  12. A sound recording of concert quality will be provided by the choreographer for the adjudication in the format specified by the Conference Coordinator.

  13. All conference participants must be prepared to work within the technological capabilities and all other limitations stated by the host institution. If acceptable to the conference host, video/technology may be used, but all dances presented for adjudication must contain a live dance performance element.

  14. Students performing in the adjudicated concert must be officially registered at the conference and are expected to participate fully in conference events.

  15. A registration fee must be paid for each conference participant with the exception of Board members and host institution students and faculty working at the conference.

  16. Cast replacements for works accepted for the Gala Concert must be approved by an ACDFA representative and the adjudicators must be informed.
  17. ACDFA has established regions for purposes of organization only.  Members are not restricted to participation exclusively or solely in their own geographic area.  International members are always considered out-of-region.  All members may participate in one of more regional conferences each year.

Download Adjudication Policies.
Information on the procedure for admission into classes during the conference will be provided asap.  

Initial Registration & How to Update

NOTE: Firefox is the preferred browser. Do not use Safari.


For all groups, a Faculty Representative or ACDFA Board Member should be the first person to register. (More information on Group Registrations below.)

To begin registering you will need to provide an email address and a password.

To simplify the registration process, the Faculty Representative should enter his/her own email for all registrants, with the exception of additional faculty.
  • NOTE: If using an email that has been used in previous years, the system will ask you for a password. Instead, click on Start a New Registration (bottom right in box).
We recommend that the Faculty Representative enter a generic password, as others in your group may need to use it.  For example, other faculty members may need to access the system to fill out the Teacher Interest Form.  Use the same password for all registrants.

You have the option of entering a second email.  All confirmations will automatically go to both emails.  (For schools that have a student representative handling details for the conference, using the second email address is a good option.)

Proceed through all registration pages to complete registration.  Read each item carefully.  Checking boxes for participation will open additional fields.

In order to save any information that has been entered, you must “CONTINUE” to the last page and click on “FINISH.” If you do NOT proceed through all the pages and click on “FINISH” at the end, information you have entered will NOT be saved.

NOTE:  If you make an error in the process of going through the registration pages, do not use the “back” button as it may corrupt information. You will have an opportunity to correct information before completing registration or you may close the registration before completing and start over.

Your information has been entered and saved when you see the words on the Confirmation Page “YOUR REGISTRATION IS COMPLETE.”

When registering a group, you are required to enter each registrant; you cannot give a total number of your group.  This may take some time if you have a large group.

You must enter the following for each registrant:
  • Email address (use the same one for the whole group, with the exception of additional faculty)
  • First and last name
  • Status (student, faculty, musician)
Addresses, phone numbers, and passwords will self-propagate.

If you do not yet know the names of students who will be attending, enter a placeholder and then fill in names later.  For example, you could enter the first name as your school name and the last names as “#1,” “2,” “3,” etc.  Be advised, substituting names later is time-consuming, so if you can make an educated guess about who will be attending, you might save yourself some time.

Each school registration must include someone designated as either a FACULTY REPRESENTATIVE or an ACDFA BOARD MEMBER.

One, and only one, faculty member must be designated as the FACULTY REPRESENTATIVE for each school. The group registration should be under this person's name even if another person is actually inputting the registration.
Exception:  An ACDFA BOARD MEMBER can serve the in the capacity of the faculty representative.  All ACDFA Board Members should select ACDFA BOARD MEMBER as registrant type.  A board member might or might not serve as the faculty representative for his/her school.
Only the Faculty Representatives and ACDFA Board Members will have access to Informal Concert, and Adjudication Concert program forms.

Please enter only as many people in your group as you are committed to bringing to the conference.  You may add registrants at a later date if there are registration slots available.  There are no refunds on paid registrations.  If you delete a paid registrant, you will not receive a refund; however, you may change (substitute) the names of the registrants.  

How to Re-Enter Your Exiting Registration in Order to:
o    Submit Program, Teacher, Musician, etc. Information
o    Substitute Participant Names
o    Make any changes/additions needed
After the initial registration, one may re-enter the system to update information.
  1. Click on “REGISTER NOW” on the conference website information pages to re-enter the online registration system.

  2. Click on “View or Change your Existing Registration,” located just above and to the right of where you would enter your email address.  Use the FACULTY REPRESENTATIVE or ACDFA BOARD MEMBER'S email address and password.
Download Updating Registrations for step by step directions on how to view information already submitted and how to make additions and changes to your registration.

The Faculty Representative (or ACDFA Board Member) must re-enter the system to substitute registrants; submit program information, teacher forms, musician forms; and to update participant information, arrival times, etc.
Information should be submitted by the Faculty Representative or the individual Faculty member.  If the Faculty member is submitting his/her own information, obtain the email address and password from the Faculty Representative and read Updating Registrations.
Information should be submitted by the Faculty Representative or the individual Musician.  If the Musician is submitting his/her own information, obtain the username and password from the Faculty Representative and read Updating Registrations.

If you experience problems with online registration, contact the ACDFA national office (acdfa@verizon.net or 301.670.2820) or your conference coordinator.

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Contact Information

  • Ereck Jarvis

Payment Instructions

  • Payment may be made by check or credit card.

    All checks should be made payable to UW Dance Department. Send checks to:

    UW-Madison Dance Department
    Attn: ACDFA
    125 Lathrop Hall
    1050 University Avenue
    Madison, Wisconsin 53706
    United States

    Federal ID # 39-1805963
    Seller's Permit # 456-1020421203-03

ACDFA gratefully acknowledges the support of the following sponsors:
ACDFA Lifetime Members: Judy Allen, Jean Baxter, Jeanne Beaman, B.J. Bray, Mary Cochran, Abby Fiat, Barry Fischer, Lonny Gordon, Luke Kahlich, Joanne Lawrence, Paula Levine, Rhythm McCarthy, Ann Sanders, Russell Sandifer, Brent Schneider, Dorothy Silver (deceased), Jan Simonds, and Alcine Wiltz.