2015 ACDA Northwest Conference

Greeley, Colorado
Tuesday, March 17, 2015



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Please read Registration Instructions before registration opens.

UPDATE AS OF 12:OOPM, OCTOBER 15:  The informal concert is full.

THEATER AND TECHNICAL INFORMATION


The following information, as well as detailed documentation and forms will be available via a Dropbox link in Mid November.

UPDATE: Your regional representative should have received a link to the Dropbox items by now - If you have not please e-mail brian.hapcic@unco.edu and he will provide the link.



2015 Northwest Conference
Theater & Technical Information
Prepared by Brian Hapcic – Technical/Lighting Director
Email: brian.hapcic@unco.edu OR unco.tech.acda@gmail.com
Phone: (970) 351-2473

Greetings from Greeley Colorado.  We are very excited to be hosting the 2015 Northwest Regional ACDA conference, and look forward to meeting you.  The design and production staff are already preparing for our whirlwind week of rehearsals and performances, and are striving to make your experience  as safe, smooth and productive as possible.  Technical information and organizational documents for your use will be available via a drop box link sometime in mid November. Should you have any questions or concerns before then, please feel free to contact me at any of the email or phone numbers listed above.   Thank you.  
    
The Formal and the Gala Concerts will be held in the Helen Langworthy Theatre.
This venue is a 500 seat proscenium style theatre with a small orchestra apron.  Langworthy provides an intimate experience for many productions of the School of Theatre and Dance, including plays, musicals, dance concerts, and operas.  Lobby space is limited, but newly installed seating and a modest yet state of the art technical package provide patrons with professional level productions year round.  ADA seating is available at the rear of the theatre, as well as the mid audience aisle break. For your safety and to prevent costly damage to theater equipment, please rehearse using the stage dimensions prior to arriving at the conference.

Spacing/Technical Rehearsals:
We believe there may be two Formal Concerts per day.  A spacing/technical rehearsal for all participants in the Formal Concerts will be scheduled from 4 hours to 30 minutes prior to house open for the concert in which the dance is scheduled to be performed.  A finalized tech and performance schedule will be posted a minimum of two weeks prior to the beginning of the conference.. Each college/university will be given 18  minutes onstage to set an audio level, adjust the light cue levels previously programmed, and to space and run the dance. The schedule is very tight and will be strictly followed.

Stage Manager/Technician:
Each participating college/university must provide a person who will be responsible for all technical elements and for calling all cues for each dance in rehearsals and performances for the Adjudication and Gala concerts.  Cues will be called from the control booth in the back of the house.  Dances with props and scenery may require a stage technician and a stage manager.

General Policies & House Rules:
Food/Drink  - Food and drink (except water) are not allowed inside the dressing rooms, on the stage, or inside the auditorium.  Food and drink are allowed inside the Green Room or outside the building ONLY.  

Smoking – Smoking is not allowed inside any area of the facility.  Smoking is permitted outside, 20 feet away from the facility, ONLY.  

Flammable Material – No flammable material such as bunting tissue paper, crepe paper cardboard, etc. will be permitted to be used for set decorations.  All materials used for decorative purposes must be treated with flame proofing and approved.  Pyrotechnics or fire usage (including candles and incense) will not be permitted.

Aisle Lights – For safety reasons, the aisle lights in the auditorium must remain on at all times during all rehearsals and performances.

Standing Room Only (SRO) – Standing room does not exist within the auditorium.  No one is permitted to stand or sit in the aisles so as to impede evacuation or the smooth flow of patrons entering or exiting the auditorium.

Performers EntranceAll performers must enter through the door marked "backstage" located at the East end of Frasier Hall on Circle Drive.  They will check in with a stage manager who will escort them to the backstage area and dressing rooms.  Dressing room space is limited and will be arranged for specific times according to the tech and performance schedules.

Security – Do not leave valuables unattended at any time in the dressing rooms, Green Room, backstage area, or auditorium.  The University of Northern Colorado will accept no liability for lost or stolen items.

Personal Conduct – Be on time. Be responsible for your personal and collective belongings. There will be many people moving to various areas of the campus in short periods of time.  Be respectful to all whom you encounter.

Stage Specifications:
Performance area dimensions:The performance area will be 24'-0" deep by 32'-0" wide by 16'-0" tall. 
Wings: Four lanes per side, approximately 7'-0" deep.
Crossover space is limited upstage of the cyc. 
Main Drape: Dark Blue, manual fly operation. There will be no curtain operation during the formal concerts.
Background options:  White cyclorama with no scrim
                                   White cyclorama with black scrim
                                   Black velour curtain
                                   There are no travelers in the venue

Dance floor surface: Black Marley dance floor on top of sub-floor comprised of hardwood stage deck covered with Masonite.   

Please note:  No rosin, talcum powder, glycerin, lotions, or other similar substances may be used.  Shoes that could potentially damage the dance floor surface, such as hard-soled shoes, painted shoes, or jazz tennis shoes, may not be worn.  Tap shoes may be worn as long as the screws are tightened.


Rigging/Flying/Scenery/Props:
The single purchase counterweight system in the Helen Langworthy Theatre has limited availability due to the physical spacing of the line sets.  Anyone with specific rigging needs, or any other special needs, should contact Brian Hapcic as soon as possible and no later than January 9th, 2015 to discuss what can be accommodated. Line sets will be assigned on a first come, first serve basis.  The technical staff from the University of Northern Colorado will coordinate and operate the system, and the University will reserve the right to refuse to hang scenery or properties even if coordinated beforehand.  The Technical Director will reserve the right to make a safety inspection of any flying piece to assess safety risks.  All schools wishing to use the rigging system must be willing to ship pieces or arrive early enough for the pieces to be inspected and installed before technical rehearsals for the formal concerts begin.  Once installed, pieces will not be available to take out of the space until after the Gala Concert.  Scenery that will rest on the stage floor must be free standing and will not be permitted if it is thought they may damage the stage floor, even if coordinated beforehand.

Soft Goods:
The legs and borders are black velour.  There will be an upstage scrim, with a white cyc upstage of that.  We are currently working to secure a full black velour to provide as a background option as well. 

Lighting:
Maximum number of cues, including opening and closing cues:  9

Control Board:  ETC Congo control console.  A skilled light board operator will be programming for each rehearsal to ensure syntax translation.

A Ground Plan will be available via Dropbox in mid November.

A complete dance light plot will be available via Dropbox in mid November  and will be comprised of low, medium, and high sidelight; backlight; diagonal backlight; front light; down light “pools”; and cyclorama color washes.  

Color changes will be possible in the low (“shins”), mid (“waists”), and medium (‘heads”) sidelight. Schools must provide all gel for these changes. Color frame size is 6.25" x 6.25". These materials should be presented when a school arrives on site. Repertory colors will be provided and indicated on the magic sheet should a school choose not to bring their own color.

The Magic Sheet is a simple graphic representation of the light plot, with the numbers showing where a specific channel within a wash hits the stage (or originates, in the case of the side lights). Each box represents the stage as viewed from the house, with the bottom of the box being downstage. The numbers next to the wash name represent its color, with the letter representing the gel manufacturer. ( Apollo, Gam, Lee, or Rosco)  The Magic Sheet will be available via Dropbox in mid November.

On the Stage Manager Information Sheet, fill out your color changes and any props, set pieces, audio, presets, etc.  Filling in when cues are called is optional, but helpful.  The Stage Manager Information Sheet will be available via Dropbox in mid November.

Please fill out the Cue Sheets with your best approximation of the cues you want (with levels in the boxes under the channel #’s). Write all channel levels in every cue – if a channel goes out, write a “0”. Number your cues 1 through xxx in the “Q #” slot.  The Cue Sheets will be available via Dropbox in mid November.

Followspots are not available.

DEADLINE FOR COMPLETED SHEETS: February 6th, 2015
Note: Each participating school is responsible for submitting required technical information. Schools that do not submit the required technical information OR contact the host school's TD by the posted deadline are not guaranteed that all lighting cues will be ready by the attending school's designated technical rehearsal.  Attending schools in this situation can opt to select a general warm or cool look or, provided the TD has been contacted and approves, use their technical rehearsal to develop additional cues.  In this case, attending schools may not have time to run their dances fully.

Audio:
The house speaker system consists of 3 channel control (LCR), 2  onstage monitors, and a mid house delay.  Playback will be through a computer interface and Q-Lab, but the school should bring a CD for backup. All schools are required to submit a .wav file of their music via Dropbox by February 20th, 2015, to facilitate the technical rehearsal process.  Loading the the audio during the allotted time will cut significantly into rehearsal and spacing.  All audio must be of professional quality.  No MP3 players will be accommodated. 

Each concert quality CD should contain ONLY the track for the designated piece and be labeled with the following information:
    Title of the dance
    Name of the college/university
    Name of the choreographer
    Length of music/sound in minutes and seconds

Please remember to retrieve your CD’s after the concert(s).

Projection:
Projection Equipment will be available for front projection from a front of house, catwalk position.  The projector will be configured to use the upstage cyc as a surface and must function without the use of the scrim.  Please note that this means the live dancers will likely be in the image field.  Anyone hoping to use the projection system should contact Brian Hapcic to discuss limitations and needs.  Projection videos must be submitted via dropbox prior to arrival no later than February 6th, 2015. Schools may opt to use their own projection system which may be positioned on the downstage of the orchestra apron only.  Please note that this also means the live dancers will likely be in the image field and cast shadows on the upstage cyc.  In this case, schools must provide their own projector, delivery device, and operator.  A sound link can be provided for the projection delivery equipment but must be arranged with the TD prior to arrival and no later than February 6, 2015.

Dry Tech:
You will be contacted by the Festival TD a minimum of two weeks prior to the conference to schedule a dry tech on the morning of Tuesday, March 17th should the staff fell extra time is needed to ensure the safety of the performers.  This will not be a requirement for most of the dances.

Dressing Rooms:

There are four medium size dressing rooms in the theatre, allowing space for approximately 50 performers at a time. We are exploring ancillary spaces for extra mirrors and dressing space, as well as designating off stage green room space.  There is only one men's and one women's shower on site.  Dressing rooms will be assigned for all technical rehearsals and performances for the Formal and Gala Concerts.

The dressing rooms are off stage left and downstairs. 

With the large number of participants, it is recommended that you do not leave valuable items unattended

If there are any questions or problems concerning the information in this package, please contact me by email or at the numbers listed above so that they can be answered or solved. Please weigh your requests for special consideration carefully, as each request for exceptions to the rules will have to be considered in light of its effect on all of the participating productions. With these considerations in mind, we hope to have an exciting and productive conference.

INFORMAL CONCERTS

Informal Concert(s) will be held in the Lloyd Norton Theatre in Gray Hall.   This venue is an intimate 100 seat black box which will be reconfigured to accommodate approximately 70 seats in a three quarter configuration. The performance space will equal 23'-0" x 32'-0".  There will be no dance booms and staging will be limited to a single wing and open floor, with no crossovers and limited ability for dancers to enter and exit.  Specific information concerning this performance space will be available via the same link as the formal concerts.  We believe at this time there will be two informal concerts with a limited set up and rehearsal period.  Each college will be given 12 minutes on stage to set an audio level, choose a predesigned lighting cue, and space and run the dance.  The schedule is very tight and will be strictly enforced.  Audio will be submitted via the same process for the formal concerts.

Deadline for submission: January 9th, 2015
 




 
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Contact Information

  • Coordinator: Monte Black

    Email: Monte.black@unco.edu

    Cell Phone: (970) 518-4504
    Phone: (970) 351-1181

    FAX: (970) 351-4897


    Technical Director: Brian Hapcic
    email: brian.hapcic@unco.edu
    Cell Phone: (207) 653-0978

Payment Instructions

  • Checks and money orders are accepted forms of payment.

    Please make checks and money orders payable to:
    "UNC School of Theatre Arts and Dance"

    Send payment to:
    Monte Black
    University of Northern Colorado
    501 20th St
    Campus Box 49
    Greeley, CO  80639

    If you need the University of Northern Colorado Federal ID
    number to process payment please contact Monte directly. 
    Thank You.




ACDA gratefully acknowledges the support of the following sponsors:          
                           
ACDA Lifetime Members: Elizabeth Lowe Ahearn, Judy Allen, Jean Baxter, Jeanne Beaman, B.J. Bray, Lori Bryhni, Mary Cochran, Mary-Jean Cowell, Karen Dearborn, Abby Fiat, Barry Fischer, Amy Ginsburg, Lonny Gordon, Luke Kahlich, Joanne Lawrence, Paula Levine, Luis Martinez, Rhythm McCarthy, Ann Sanders, Russell Sandifer, Brent Schneider, William Seigh, Holly Williams, Alcine Wiltz, and Candace Winters-March.