2016 Tri-State Presenters Summer Conference

Dubuque, Iowa
Monday, June 20, 2016



2016 CONFERENCE SCHEDULE
UNIVERSITY OF DUBUQUE

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Conference Schedule

DETAILED AGENDA

Monday, June 20

1:00 p.m. CONFERENCE CHECK-IN BEGINS
A.Y. McDonald Lobby, University of Dubuque Heritage Center

2:00 p.m. WELCOME & INTRODUCTIONS 
    -   Thomas Robbins, Director of Heritage Center 
    -   Peter Smith, UD Vice President for Enrollment Management and University Relations 
    -   Mayor Roy Buol, City of Dubuque

2:30 p.m. PRESENTATION: Re-Emerging in the Face of Adversity

Speaker – Chuck Swanson, Executive Director, University of Iowa Hancher Auditorium

Chuck shares the story of a devastating summer flood which destroyed his facility in Summer 2008 and the steps that it took to re-emerge as a new, stronger Hancher this coming Fall 2016. Chuck will shed light on disaster recovery and the community-building that has occurred between his venue and the region Hancher serves and the physical rebuilding/rebranding process during the 8-year interim. He will also share his perspective on lessons learned and the changes in performance technology, building engineering, and construction standards for the new Hancher as compared to the former facility. The session will serve as a primer for pro-active planning and response and crisis prevention.

3:30 p.m. SNACK BREAK

3:45 p.m. PRESENTATION: State of NAPAMA Address

Speaker – David Wannen, President, NAPAMA (National Association of Performing Arts Managers & Agents)

This presentation will report on a recent study conducted by NAPAMA on state of arts presenting market as well as results of initiatives and projects currently in NAPAMA’s pipeline. Also, a bit of history on NAPAMA and how it has evolved, benefits of membership, its purposes, activities, etc. Session concludes with Q&A.

4:45 p.m. DEPART HERITAGE / HOTEL JULIEN CHECK-IN

5:30 p.m. DINNER & POSSIBLE SHOWCASE

National Mississippi River Museum & Aquarium (outdoor patio; weather permitting) Buffet-style featuring these entrées: Roast Beef and Salmon Fillet. Special museum access courtesy of Wisconsin Presenters Network.

8:00 p.m. JURIED SHOWCASE PERFORMANCES
Babka Theatre, Heritage Center

9:30 p.m. OPTIONAL SOCIAL
Hotel Julien Riverboat Lounge (cash bar available)

 

Tuesday, June 21

8:30 a.m. CONTINENTAL BREAKFAST & CONFERENCE CHECK-IN

9:00 a.m. PANEL DISCUSSION: Dynamic Trio of Presenter, Artist, and Agent/Manager

Facilitator - Laurel Canan, President, Center Productions, Inc. & Treasurer, NAPAMA

Panel Discussion with 2 presenters, 2 artists, and 2 agent/managers addressing the positive synergies derived by all three components working collaboratively on projects, boards, and industry leadership/initiatives. Ohio Presenters Network and NAPAMA have been great models of this kind of collaboration. Why might other presenter networks want to move towards greater collaboration/inclusion? Topics covered will include benefits of a healthy balance, dialogue, and collaboration including professional development opportunities, maximizing programming outcomes, etc. Moderator Laurel Canan also serves as co-chair of the 2016 Midwest Arts Conference (Milwaukee) and has formerly served as Executive Director of Janesville (WI) Performing Arts Center and chair of Ohio Presenters Network. Panelists TBD.

10:15 a.m. COFFEE BREAK

10:30 a.m. PANEL PRESENTATION: Community Revitalization & the Role of the Arts & Creativity

Facilitator - Anne Katz, Executive Director, Arts Wisconsin

Arts and civic leaders throughout Wisconsin, Illinois and Iowa know that a thriving arts sector is integral to civic vitality, economic growth, education for the 21st century, and healthy, vibrant communities. The creative economy is surging in the Upper Midwest and throughout the country. Presenting organizations, arts centers, and restored theaters are an integral part of the mix. Join leaders from our three states to learn more about ideas, resources, models and stories of sustainable, community-based development through the arts and creativity. Joining Anne Katz will be Debra Alleyne, Arts & Cultural Affairs Coordinator, City of Dubuque, Dan LoBianco, Director, Downtown Dubuque, and Anne O'Keefe, President & CEO, Rockford (IL) Area Arts Council.

11:30 a.m. COFFEE BREAK

11:45 a.m. PRESENTATION: Introduction to International Performing Arts for Youth (IPAY)

Speaker: Ray Gargano, Overture Center Director of Programming & President, IPAY Board of Directors

Ray will share background on this important organization which hosts its annual Showcase conference in partnership with Overture Center in Madison, Wisconsin in January 2017. The IPAY mission is to create professional and educational opportunities for key stakeholders in North America (artists, agents, and presenters) to engage around support of meaningful performing arts experiences for young audiences. IPAY Showcase is an opportunity for presenters to see juried Showcase performances by outstanding international performing artists.

12:15 p.m. MEXICAN BUFFET LUNCHEON & SHOWCASE PERFORMANCE

1:30 p.m. PRESENTATION: The Edifice Cycle: Examining the Four North American Performance Building Booms, and Anticipating a Fifth

Speaker - Jim O’Connell, Asst Professor/Arts Management Coordinator, UW-SP

Opera houses...Movie palaces…Civic theaters…Symphony halls... Performing arts centers…North American communities, universities and public school systems continue to build, adapt, renovate and expand them. We continue to fill them with performers, programs and people. But what are the social, economic and artistic factors that lead to their construction? And why does the nature of the performance buildings we create change every forty years? The answers may surprise you, and they’ll certainly help you cope with the next performance building boom, which is well on its way.

2:30 p.m. SNACK BREAK & GUIDED HERITAGE CENTER TOURS

3:15 p.m. TRAVEL TO DOWNTOWN DUBUQUE

3:30 p.m. TOURS OF DUBUQUE’S HISTORIC VENUES
Grand Opera House & Five Flags Theatre

5:00 p.m. BREAK

6:00 p.m. HOTEL JULIEN PLATED DINNER (plus possible showcase)
Rosemary Chicken OR Pork Tenderloin

7:00 p.m. DISCOVER DUBUQUE TROLLEY RIDE (Courtesy of Iowa Presenters Network)

8:00 p.m. JURIED SHOWCASE PERFORMANCES
(John & Alice Butler Hall, Heritage Center)

9:30 p.m. COMPLIMENTARY BEER/WINE & CHEESE “NIGHT CAP” RECEPTION

 

Wednesday, June 22

8:30 a.m. CONTINENTAL BREAKFAST & CONFERENCE CHECK-IN

9:00 a.m. PRESENTATION: Maximizing the Value of Your Ticketing System

Speaker – Steve Garcia, Director of Customer Success, SeatAdvisor

When Box Office Managers approach their ticketing system with a clear understanding of organizational goals, it’s easy to devise a ticketing strategy that leads to success. Fortunately, ticketing providers are genuinely concerned with helping organizations succeed! Clear communication with your provider regarding both your pains and gains will ensure you are utilizing your system to the fullest potential. Investing in this relationship will also motivate your provider to deliver more valuable features and functionality down the road. During this interactive presentation, attendees will be encouraged to evaluate the status of the relationship with their ticketing provider in an effort to identify areas of opportunity, growth and expansion for the organization. A native of Chicago, Steve Garcia earned his BFA from NYU’s Tisch School of the Arts. His theatrical career began as a House Manager & Box Office Assistant for The Vineyard Theatre and TheatreworksUSA. He also specialized in grassroots marketing for 101 Productions, Ltd, a Broadway Theatrical Management Company. Prior to joining the team at SeatAdvisor as a Customer Advocate, Steve spent nearly 9 years working for the legendary Tony Award Winning Broadway producer, Daryl Roth, as both an Associate General Manager for her Union Square Theatre and as Director of Marketing for many of her off-Broadway productions and special events. He boasts a collection of over 1,000 ticket stubs from various events he has attended (as a patron), and he takes great pleasure in working with hundreds of venues throughout North America to ensure they are succeeding with their ticketing solution.

10:00 a.m. COFFEE BREAK

10:15 a.m. ROUNDTABLE DISCUSSIONS: Popular topics chosen from the following…..

* Children’s/Family Programming
* Effective Governance (board development, advisory board models, etc.)
* Work/Life Balance for Arts Administrators
* Maximizing the Value of Your Ticketing System (continued from prior presentation)
* Challenges of Presenting Broadway (or theater/dance - larger production requirements)
* Issues Unique to Small Presenters (little to no paid staff)
* Issues Unique to independent, historic venues
* Issues Unique to college/university-based PAC’s
* Capital fundraising campaigns, building renovations/expansion
* Community Partnerships – collaborating with local non-profits to create dynamic/positive community outcomes
* Operations Management (Volunteers, Tech, Front-of-House)
* Social Media/ Digital Marketing Management
* Leveraging local arts scene at your venue; integrating local arts & touring acts
* The Art of Booking and Making the Most of Your Investment

11:00 a.m. COFFEE BREAK

11:15 a.m. ROUNDTABLE DISCUSSIONS: Various Topics to be Chosen from Previous List.

12:00 p.m. BOX SANDWICH LUNCH & SHOWCASE PERFORMANCE

1:00 p.m. NETWORK BUSINESS MEETINGS
(IL, IA, WI – separate meeting rooms)
2:00 p.m. ADJOURN



 

 

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