Eugene, Oregon
Wednesday, March 29, 2017

Northwest Conference 

The ACDA Northwest Conference 2017
is pleased to present the pieces selected for the Gala Performance:

Pieces listed in show order

Fragments (Snow College)           
Peach & Pit (University of Montana)      
Running (Colorado State Dance Division) 
Help Wanted (Southern Utah University)   
; (Brigham Young University)
Unearthed (University of Oregon)


Fluent (Lewis & Clark)
How Dare We (Ever Be) All (University of Utah)
Media's Got Me All Figured Out: Reloaded (University of Colorado Boulder)
Women, WeMen, WeMan (University of Wyoming)
Probable Fall (University of Montana)

Each piece has 18 minutes to tech and please set a bow.

Tech schedule below:
Fragments Arrive     1:00 pm; Tech 1:30 pm
Peach & Pit Arrive     1:20 pm; Tech 1:50 pm
Running     Arrive 1:40 pm; Tech 2:10 pm
;     Arrive 2:00 pm; Tech 2:30
Help Wanted     Arrive 2:20 pm; Tech 2:50 pm
Unearthed    Arrive 2:40 pm; Tech 3:10 pm
Fluent    Arrive 3:20 pm; Tech 3:50 pm
How Dare We (Ever Be) All     Arrive 3:40 pm; Tech 4:10 pm
Media's Got Me All Figured Out: Reloaded     Arrive 4:00 pm; Tech 4:30 pm
Women, WeMen, WeMan    Arrive 4:20 pm; Tech 4:50 pm
Probable Fall     Arrive 4:40 pm; Tech 5:10 pm








WAIVERS: Please have these signed by all participants and returned via fax or email. Waivers must be signed before receiving registration materials.

http:///The following information is available as a download here for your reference:

2017 Northwest Conference
Theater & Technical Information
Prepared by James McConkey – Technical/Lighting Director
Email:  uoacda@gmail.com
Phone: (541)736-6371

We look forward to your visit to our campus. Our technical and design team is in the process of preparing for an outstanding week of rehearsals and performances. We have designed a number of documents to help us organize your technical needs. Please download all of the information and share it with members of your technical team. If you have any questions please contact me using the information above. Our goal is to ensure that you have a safe and enjoyable experience. We request your help in making the tech experience run smoothly by meeting all posted deadlines. Please also weigh your requests for special consideration carefully, as each request for exceptions to the rules will have to be considered in light of its effect on all of the participating productions. With these considerations in mind, we hope to have an exciting and productive conference. Thank you.    
(Technical information for the informal concerts may be found at the bottom of this document.)

The Adjudication and Gala Concerts will be held in the Soreng Theater at the Hult Center for the Performing Arts. The Soreng Theater seats 496, has very strong lighting and sound systems and shares a beautiful lobby with the Hult Center’s Silva Performance Hall. This versatile, union run, multi-use performance space is used for many touring and local productions including dance concerts, plays, music concerts, comedy and lectures. Wheelchair access is easy for both performers and audience with spaces available in both the front and back of the auditorium. For your safety and to prevent costly damage to theater equipment, please rehearse using the stage dimensions provided below prior to arriving at the conference.


Required Technical Items:
1. Completed Stage Manager Sheet
2. Completed Cue Sheet
3. Audio file uploaded (if applicable)

Note: Each participating school is responsible for submitting required technical items. Schools that do not submit the required technical items OR contact the host school's TD by the posted deadline are not guaranteed that all lighting cues will be ready by the attending school's designated technical rehearsal. Attending schools in this situation can opt to select a general warm or cool look or, provided the TD has been contacted and approves, use their technical rehearsal to develop additional cues. In this case, attending schools may not have time to run their dances fully.

Spacing/Technical Rehearsals:
A spacing/technical rehearsal for all participants in the Adjudication Concerts will be scheduled according to the performance schedule. Information about Adjudication Concert schedule and tech times will be made available as soon as possible. Each dance will be given 18 minutes onstage to set an audio level, adjust the previously programmed light cue levels, and to space and run the dance. The schedule is very tight, limited by union rules and will be strictly followed.

All dances will be given the same amount of time for technical rehearsals. Schools are expected to arrive 30 minutes prior to their scheduled time to receive instruction about how the rehearsal will proceed as well as other pertinent information particular to the host Institution. Schools that miss their technical rehearsal must contact the Conference Coordinator immediately; the Conference Coordinator will contact the Executive Committee representative. The Technical Director and the crew do not have the authority or obligation to re-schedule technical rehearsals. The Conference Coordinator and Technical Director are under no obligation to provide an alternate technical rehearsal or performance time to accommodate institutions that miss their scheduled technical rehearsal. Schools that miss their technical rehearsal should expect only lights up and lights down cues for their performance, or their previously loaded cues if they were sent in advance.
Technical Liaison/Stage Management:
Each participating college/university must provide a Technical Liaison who will be responsible for all technical elements and for communicating with our professional Stage Manager regarding cue calls during rehearsals and performances for the Adjudication and Gala concerts. Cues will be called from stage left by our Stage Manager. Dances with props and scenery may require stage crew-provided by the performing group.
General Policies & House Rules:
Union Crew - The Hult Center crew are proud members of the Stagehands Union IATSE Local #675. In accordance with union rules, all times must be strictly adhered to and Hult Center equipment must only be handled/operated by union members.

  - Food and drink (except water) are not allowed inside the dressing rooms, on the stage, or inside the auditorium.  Food and drink are allowed inside the Green Room or outside the building ONLY.  

Smoking – Smoking is not allowed inside any area of the facility.  Smoking is permitted outside, 30 feet away from the facility, ONLY.  

Flammable Material – No flammable material such as bunting, tissue paper, crepe paper cardboard, etc. will be permitted to be used for decorations.  All materials used for decorative purposes must be treated with flame proofing and approved. Pyrotechnics or fire usage (including candles and incense) will not be permitted.

Aisle Lights – For safety reasons, the aisle lights in the auditorium must remain on at all times during all rehearsals and performances.

Standing Room Only (SRO) – Standing room does not exist within the auditorium.  No one is permitted to stand or sit in the aisles so as to impede evacuation or the smooth flow of patrons entering or exiting the auditorium.

Performers Entrance – All performers and event personnel must enter the Hult Center facility through the door marked “Stage Entrance.” It is located on the west side of the Hult Center, in the middle of the alley that runs between 6th and 7th avenue, next to the parking structure in the center of downtown Eugene. A map may be found here.

Security – Do not leave valuables unattended at any time in the dressing rooms, Green Room, backstage area, or auditorium. The University of Oregon and the Hult Center will accept no liability for lost or stolen items.

Personal Conduct – Be on time. Be responsible for your personal and collective belongings. There will be many people moving to various areas of the campus in short periods of time. Be respectful to all whom you encounter.

Scenery and/or Props—The institution and its Technical Liaison bringing scenery and/or props are completely liable and responsible for damages to personnel, space, or equipment that might be caused by the scenery or props. The Conference Technical Director or Stage Manager may refuse the installation or use of any scenery or props that they consider to be unsafe. Nothing may be nailed or screwed into the stage floor or wings.
Stage Specifications:
Performance area dimensions:  45' wide, 28' deep, 25' high
WingsFour wings per side, approximately 7’-0” deep between the legs
Crossover: Crossover space is only available underneath the stage. This requires nearly 1 minute of time  from side to side. Please plan appropriately.
Main Drape:  There will be no front curtain during adjudicated concerts, a mid-stage traveler is available at 9'   from the downstage edge if a curtain is needed.
Background options: White cyclorama or black velour curtain.
Dance floor surface:  Black vinyl dance floor laid over a sprung wood surface.
Please note:  No rosin, talcum powder, glycerin, lotions, or other similar substances may be used.  We strongly advise against the use of glitter as excessive cleaning fees may be charged. Shoes that could potentially damage the dance floor surface, such as hard-soled shoes, painted shoes, or jazz tennis shoes, may not be worn. Tap shoes may be worn as long as the screws are tightened.
Rigging and Flying: Rigging in the space is very difficult and, in most cases, will not be possible. Any rigging requests must be made early and approved.

Anyone with specific rigging, audio, projection, or any other special technical needs, should contact James McConkey (uoacda@gmail.com) as soon as possible and no later than February 2nd, 2017 to discuss what can be accommodated.
Soft Goods:
The legs and borders are black velour. An off-white cyclorama is permanently mounted as a background with a black traveler closing just in front of it available as a black background. A mid-stage traveler is also available 9' from the downstage edge.
The Soreng light plot and its design and layout are union created and controlled.

Maximum number of cues, including closing blackout cue:  10

Control Board:  E.T.C. Element Control Console

A Ground Plan here for download.

A complete dance Light Plot here,  will be utilized comprised of low and high sidelight; backlight; toplight; front light; down light “pools”; and cyclorama color washes.  

Color changes will be possible in the low (“shins”) sidelights only. Schools must provide all gel for these changes (6 1/4" x 6 1/4") or R99 "Chocolate" will be available. These materials should be presented when a school registers.

The Magic Sheet here, is a simple, graphic representation of the light plot, with the numbers showing where a specific channel within a wash hits the stage (or originates, in the case of the side lights). Each box represents the stage as viewed from the house, with the bottom of the box being downstage. The numbers next to the wash name represent its color: L = Lee Filters color and R = Roscolux color. N/C means No Color.

The following two documents are required for Adjudication Concert pieces. They come as "fillable" forms and may be typed into and saved to your computer. This is best done using Adobe Acrobat Reader. If you do not have this free software already, go to https://get.adobe.com/reader/ to download it.

On the Stage Manager Info Sheet here, fill out your beginning and ending information, color choice and any props or other special needs.

Please fill out the Cue Sheet here, with your best approximation of the cues you want. Write all group and/or channel levels in every cue – if a channel or group goes out, write "at 0”. Also, write approximate cue call times and visual or audio calls for each cue. Our Stage Manager will use this information, as well as meeting with your Technical Liaison, to call the show as accurately and cleanly as possible.

Follow spots are not available. Lighting specials may only be accommodated with extra time scheduled during the dry tech time on Wednesday, outside of technical rehearsals. A representative from the school must be present at that time to help designate where and how the special will be hung, colored and focused.
The house speaker system consists of stereo main speakers and two onstage monitors.

Uncompressed audio files are preferred (AIFF, WAV) with AAC, MP4 and MP3 as less preferred options.

Each dance should have 1 audio file labeled with the school name and the title of the dance (e.g. University of Oregon-Olympic Harvest.) If pauses or breaks in the sound are needed, that cannot be built into the 1 audio file, (i.e. must be called with specific movement) multiple files may be sent. In this case, each file should be labeled as above as well as numbered for correct order.

MP3 players/laptops will not be accommodated.

A backup CD/USB drive with the file(s) is a good backup precaution.

Any requests for amplified stage audio (microphones) must be made early and approved.

Required Technical Items:
1. Completed Stage Manager Sheet
2. Completed Cue Sheet
3. Audio file uploaded (if applicable)

Due to limitations related to the set-up for the Adjudication & Gala Concerts, the only projection position available will be on the front edge of the stage. This means that dancers onstage will be in the field of the projected image and their shadows will be projected on to the background. If projection is required for any dance, the college/university submitting the dance will need to provide the projector, the video source and the operator.  The sound for the dance must be embedded in the video and sent from the video source or sent separately as an audio file.  Any use of projection must be accomplished within the technical rehearsal slot assigned to the dance or scheduled ahead of time to the dry tech time allotted.
Scenery /Props:
All props and scenic elements are the responsibility of the person acting as the Technical Liaison for each school.  Schools must indicate in online registration the nature of the props/scenery. The conference Technical Director or Stage Manager may refuse the installation or use of any scenery or props that s/he considers to be unsafe or potentially damaging to the theater.

Due to the limited amount of technical rehearsal time available, rigging and flying of scenery may not be permitted. Please note that all scenery must be freestanding and that no equipment will be allowed that could possibly damage the dance floor.

Anyone with special technical needs should contact James McConkey as soon as possible to discuss what can be accommodated.
Dry Tech: 
A dry tech will be scheduled Wednesday, March 29th, late morning/ afternoon for focusing projectors, hanging special lighting and other special needs. No dancers may be on stage, and no lights other than props will be hung or focused during this time.

Dressing Rooms/Warm-up space:

There are two dressing rooms on the first floor near the stage entrance to the building. The stage is located on the second floor with a "holding" room at the side of the stage. There is space for 30 performers at a time. Makeup mirrors with lights are available in each room. Two showers are available near the dressing rooms and one in the "holding" room. Rooms will be assigned for all technical rehearsals and performances for the Adjudication and Gala Concerts.

The dressing rooms are off stage left and downstairs.

1 studio space will be available downstairs from the stage. This will be available 1 hour before the concert starts through the end of the concert. Dancers will be responsible for getting backstage on time.

With the large number of participants, it is recommended that you do not leave valuable items unattended

Informal Concert(s) will be held at the Dougherty Dance Theater on the third floor of Gerlinger Annex (studios 353/354) on the university campus. The Dougherty Dance Theater is a convertible studio/theater space seating approximately 225 people. The stage is a sprung marley floor, 39' wide and approximately 48' deep. A ground plan may be found here.

Lighting cues will be limited to 1 look chosen from a few, pre-set choices (warm/cool etc.) There is no crossover in Dougherty. Audio will be submitted in the same manner as that of the adjudication concerts.
The umber of informal concerts, their schedules and how much time will be available for rehearsals will be decided soon. The Informal Stage Manager's Info Sheet may be found here.

Information about spacing and tech rehearsal for the Informal Concert will be made available as soon as the schedule is complete.

If there are any questions or problems concerning the information in this package, please contact me by email so that they can be answered or solved. Thank you.

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Contact Information

  • Conference Coordinator:
    Brad Garner
    Email: bradg@uoregon.edu
    Phone: 541-346-3382
    Fax: 541-346-3380

Payment Instructions

  • All checks should be payable to
     "The University of Oregon"

    Send payment to:
    UO Department of Dance
    Brad Garner
    1214 University of Oregon
    Eugene, Oregon 97403-1214

    Federal ID# 46-4727800

          gratefully acknowledges the support of the following sponsors:                        

ACDA Lifetime Members: Elizabeth Lowe Ahearn, Judy Allen, Ruth Barnes, Jean Baxter, Jeanne Beaman, Paul Besaw, B.J. Bray, Lori Bryhni, Mary Cochran, Mary-Jean Cowell, Karen Dearborn, Susan Douglas Roberts, Abby Fiat, Barry Fischer, Lynda Fitzgerald, Lisa A. Fusillo, Amy Ginsburg, Lonny Joseph Gordon, Erica Helm, Luke Kahlich, Annie Kloppenberg, Joanne Lawrence, Paula Levine, Li Chiao-Ping, Luis Martinez, Rhythm McCarthy, Suzanne Ostersmith, Damon Rago, Ann Sanders, Russell Sandifer, Mark Santillano, Brent Schneider, William Seigh, Andrew Vaca, Holly Williams, Alcine Wiltz, Candace Winters-March, Darci Wutz, and Marcy Jo Yonkey-Clayton