Washington, District of Columbia
Thursday, May 27, 2010

presents the

N A T I O N A L   C O L L E G E
D A N C E   F E S T I V A L

The John. F. Kennedy Center
for the Performing Arts

Washington, DC

M A Y   2 7 - 2 9,   2 0 1 0

General Theater Information :

Lighting Designer/Stage Manager
4100 Oglethorpe St., Hyattsville, MD 20782
WK # (301) 405-7304  CELL # (301) 642-6344
FAX: (301) 314-4823  email:


Use .pdf if returning via FAX or post.
Use .xls if returning via email.

Lighting & Sound Notes (pdf)
Magic Sheet (pdf)
Channel Hookup (pdf)
Rep Plot (pdf)
SM Q Sheet (pdf)
SM Q Sheet (xls)
Tracking Q Sheet (pdf)
Tracking Q Sheet (xls)

LIGHTING & SOUND NOTES for National ACDFA Kennedy Center performances:

  1. The Magic Sheet is designed to be read with the top of each box being upstage, and the left side of each box as stage right (I'm a lefty, and build my washes from SR to SL). "L" prefix color numbers are Lee Filters, and "R" prefixes are Roscolux. "CC" denotes color change units. “CS” denotes color scroller units (Down Pools). The head high's, mids and shins are Source 4 36°’s lamped at 575w. Pattern holders are available at the theater. All of the sides and the Rover Diagonals (Source 4 50°’s) take 6.25” x 6.25” frames.

  2. The downstage and upstage Diagonal Rovers can be refocused if necessary. If you have a specific request for Rover colors or placement, please let me know as soon as possible (the downstage Rovers are channels 191 & 193 – the upstage Rovers are channels 192 & 194).

  3. If you are bringing your own side color (gels), please do not frame them. Color is placed unframed behind a frame in the front slot of the unit. You will need to retrieve your color at the end of the concert(s). Anything on the prop tables by the end of strike of the third night becomes mine by default. If you get information back to me quickly enough, I will probably be able to provide many of the colors here, and you won't need to bring any. I will keep you informed as to color availability.

  4. The LAV FOH Fronts and the Box Booms are the overflow light for the forestage. The pit will be covered, but not lit by side lighting. I cannot emphasize enough that this is a shallow stage (21 feet from plaster line to backdrop). If at all possible, you should mark off the stage dimensions (37' w X 21' d) for rehearsal purposes before you get here. There are three wings, with legs at at +2' 6", +8' 6", +15' 6", and +20' 3" (upstage of the plaster line). Lighting booms are in the downstage third of the first wing, middle of the second wing, and the upstage third of the third wing. There is room around the booms for people waiting to enter.

  5. Backdrop choices are either a black scrim and bounce with T-3 3-Cell Cyc units top and bottom in red, blue, and green; or a velour blackdrop (just down stage of the black scrim). There is no white scrim. I'm not locked in with green as the third color of cyc light – if enough people request either amber, no color, or a 2ndblue (dark blue/medium blue as 2 colors), I will change it and let you know. The Ground Row may not be available on particular nights or acts of concerts.

  6. There can be NO FOCUS CHANGES (other than the Rovers) by ANYONE for ANY REASON. There is absolutely no change-over time in the schedule. Simplicity is golden in this situation.

  7. The sample board Q-Sheet is straightforward. DO NOT enter a memory number when prewriting cues. List them as Q1, Q2, etc. in the "Called As" space. The Terrace has an ETC Ion control board. Please use a TRACKING format in writing your cues – if something goes to -0-, write it as -0-. If you leave it blank, it will appear in each subsequent cue at the level last indicated until such time as it is written at a different level. You can use either single integers (1 - 10) or percentages (01 - F), but be consistent.  Use the .xls form as a template if returning electronically; copy the .pdf if mailing or faxing.

  8. Filling out the Stage Manager's Q-Sheet is optional, except for the listing of side colors and any props, rover focus & color, or special effects. If you intend for me to call your piece (with advice or not), then fill out the sheet in total. I will be in the house during tech rehearsals, and off-stage right during the runs of the shows. There will be an Assistant Stage Manager letting you and your people know when and where to be, as well as gathering side color (if any) and CD’s. Please let me know if you have any special needs in terms of props, projections, etc.

  9. Sound Playback options are limited to audio CD only. Do not use CD-RW’s when burning your own CD. Use CD-R’s. If your performance sound is on another medium, please let me know as soon as possible. Arrangements can be made to burn a CD prior to your arrival. Do not forget to retrieve your CD’s after the performance. There will be one microphone on a stand off stage right. Sound reinforcement is not necessary for live voices in the Terrace provided the performers project (they won't have to force their voices to be heard).

  10. Miscellaneous notes:

  • The stage surface at the Terrace is a black Harlequin padded dance floor with some give in and of itself, over a floating sprung wood surface. The off-stage areas are concrete. There is no room upstage of the cyc. The cross-over is behind the theater (indoors), but it's a long run on concrete. The use of resin is not allowed.
  • The house is steeply raked – spatial relationships between dancers are readily apparent and acquire greater emphasis as you move toward the back of the house. Foreshortening of the performers is a problem at the back of the house.

  • It's SMALL, folks.

I'm looking forward to working with you for what is sure to be a harried but exciting three days. Please feel free to contact me by phone at any time. Your best shots at getting me in my office are M-W-F from 10:00am – 3:00pm (EDT), and T-TH from 2:00pm – 5:00pm. My email address is pdj@umd.edu. Please return the Tracking QSheets (pdf)(xls) and SM Q-sheets (pdf)(xls) to me no later than MONDAY, MAY 17, 2010 by email, snail mail, or fax (see letterhead).

Paul D. Jackson

Production Stage Manager


Contact Information

  • Diane DeFries
    Phone: (301) 670-2820
    Email: acdfa@verizon.net
    Fax:  (301) 330-0740

Payment Instructions

  • Payments may be made online with credit cards.

    We will also accept checks as payment.
    All checks should be payable to:

    Send payment to:
    Diane DeFries
    2275 Research Blvd., Suite 500
    Rockville, MD  20850


    Federal Identification Number (tax ID):  23-7359759

    (Spelman College; Photo: Freddie Rankin)

           Tickets for General Public        

    Tickets for gala concerts
    will be available for purchase
    through the Kennedy Center box office beginning April 20.

    Ticket price for each gala concert: 

    (CSU-Fullerton; Photo: Edwin Lockwood)

          If you have already registered:   

    Once your initial registration is complete, you may re-enter the system as an Existing Registration using your email address and password.  You will need to re-enter the system to submit program information, teacher forms, musician forms and to update participant information, arrival times, etc.

    Click on REGISTER NOW above to re-enter the online registration system.  For detailed instructions about viewing, changing or adding to already submitted information, download How to Update an Existing Registration.

    (Lisa Greenberg, Carlos Gonzalez, Montclair State University; Photo: Mike Peters)

    (Sam Houston State University; Photo: Becky Finley)