2018 MEETING OF THE MINDS Sponsorship

Saint Paul, Minnesota
Saturday, March 03, 2018

How do I become a sponsor?

You can register online or by mail. For more information, contact:
Rebecca Justin, Director of Corporate Partnerships, 952.857.0536 or rjustin@alz.org
Blaine Turk, Executive Assistant & Special Projects Manager, 952.857.0528 or bturk@alz.org

How many people attend the conference?
The conference attracts 1,300 attendees from the following audiences: People with Mild Cognitive Impairment (MCI) or early dementia, families, friends and professionals. Highlights from 2016 conference attendees:
  • 48%  were professionals
  • 63% identified themselves as between 30-59 years of age
  • 82% were women
  • 42% of the attendees were people with the disease and their caregivers
Historically, we have up to 70 sponsors at the conference.

What comes with my sponsorship package?
Each sponsor will have an opportunity to have a skirted 8' table. In addition, sponsors will receive lunch and snacks for two tabling staff. Based on your sponsorship level, you may receive attendance for two to eight employees.

Where are sponsor tables located?
Sponsor tables are located along the main hallway and the entrances of Ballrooms A and E at the St. Paul RiverCentre. If we have more sponsors than expected, those tables will be located in the hallway across from Meeting Rooms 10-12. All rooms will be in use for the sessions that day.

Are there any Exhibitor restrictions at the RiverCentre?
Yes. The RiverCentre does not permit the selling, providing or distribution of food and beverage samples, the selling of any merchandise, balloons or hanging of materials on the walls. The tables will be set approximately three feet from each other and four feet from the wall and stand alone displays are encouraged. For more information, please see RiverCentre Exhibitor Policies.

What time do I need to arrive on conference day?
Check-in is on Saturday, March 3 from 6:30-7:00 a.m. Staff will be available to meet you on the second floor at the loading dock elevator or at the skyway elevator. Staff at the Sponsor Table on the second floor will be happy to lead you to your table.

How long will exhibits be open?
Exhibits will be open from 7:45 a.m. to 3:00 p.m. and must be dismantled by 5:00 p.m.

How often will conference attendees be able to visit my table?
Scheduled breaks for attendees are:
7:45 - 8:45 a.m.
9:45 - 10:15 a.m.
11:15 - 11:35 a.m.
12:35 - 1:35 p.m.
2:35 - 2:55 p.m.

What is the Technology Lab?
The 2018 Meeting of the Minds will be focused on empowering individuals with the disease and their care partners. Technology can be confusing, and Augustana Care's Learning Lab gives older generations demonstrations of technology that they can use in order to enable them to live as independently as possible. Attendees will be able to visit this space during breaks.

How do I load materials into the RiverCentre?

You may use the RiverCentre loading dock, park in the Kellogg Blvd. RiverCentre parking ramp, or unload small loads in front of the RiverCentre at the curb cut-outs. Please do not leave your vehicle unattended.

If you choose to use the loading dock, you’ll have 15 minutes to unload your materials before needing to move your car elsewhere.  

If you wish to ship materials to the dock, please label them in the following way:

       RiverCentre Loading Dock        
       310 Eagle Street        
       St. Paul, MN 55102

       Meeting of the Minds Dementia Conference        
       March 3, 2018        
       Name of Company/Contact Onsite (to receive materials)        
       Event Manager: Kalen Graf        
       Email: kgraf@rivercentre.org        
       Direct Phone: 651.265.4850

Can I unload materials and set up my table on Friday?

There will not be set up available on Friday.

I need electricity, phone and/or internet connection at my table. How do I get this?
Please work directly with RiverCentre if electricity, phone or internet connection are needed.  Electricity is only complimentary for Platinum Sponsors. The services listed above can be ordered online at Exhibitor Services Online.

Where do I park?
Parking is available at the RiverCentre Parking Ramp for a cash fee of $15 or at limited meters on the street. Handicap accessible parking is available in the RiverCentre Parking Ramp. A drop-off area is located on Kellogg Boulevard at the RiverCentre entrance.

What is the promotional item that Platinum and Gold sponsors can give to the Association?
As part of the sponsorship benefits, Platinum and Gold sponsors are able to give 1,300 of the same promotional item to the Alzheimer’s Association for inclusion in the attendee tote bags. In the past, these have been mints, pens, magnets, etc. This item will need to be pre-approved by the Alzheimer's Association.

How do I register my 2, 4, 6, or 8 conference attendees that I receive free with my sponsorship?
Every sponsorship comes with free attendee registration for 2, 4, 6, or 8 employees. Once registered, the organization will receive a code to register their employees between December 18, 2017 and January 26, 2018. This registration will be through the attendee registration portal. More information will be send with the code to each organization. This code will ensure that the registration fee is waived.

Why would I want to purchase an additional lunch and how much does it cost?
Every sponsorship comes with lunch for two people who staff the table. If there are any additional employees who wish to staff the sponsor table, additional food service will need to be purchased. This is available at $40/person and can be purchased from Blaine by February 26, 2018.

Blaine Turk, Executive Assistant & Special Projects Manager, 952.857.0528 or bturk@alz.org.

These staff members are different from the additional conference registrations which is a sponsorship benefit. 

When does the attendee registration open?
Attendee registration opens on December 18, 2017 with early bird pricing until January 26, 2018.  From January 27 to February 26, 2018 attendee registration will continue to be open with regular participant pricing.  Check back at www.alz.org/mnnd for attendee registration information.

I'd like to use social media to promote the event and my participation. Do you have any special messaging you'd like me to use?
In order to help promote the upcoming conference and encourage those you know to attend, consider sending one of the messages below to your organization's social media followers. (Feel free to customize to your audience.)
  • Looking for more information about Alzheimer's disease or other dementias? Join us March 3 at the 2018 Meeting of the Minds Dementia Conference with @alzmnnd! Register here for one of the largest dementia conferences in the nation: alz.org/minds
  • Meeting of the Minds Dementia Conference w/@alzmnnd is 3/3/18 - join us for a day of education and support: alz.org/minds #ALZminds
  • Looking forward to being a sponsor of the Meeting of the Minds Dementia Conference at the St. Paul RiverCentre on March 3. Register for a day of support and education with @alzmnnd and @mayoclinic: alz.org/minds #ALZminds
  • One of the largest dementia conferences in the nation is coming up March 3 at the St. Paul RiverCentre! Join us at the Meeting of the Minds Dementia Conference to learn more about a disease that impacts over 5.5 million Americans. Register today: alz.org/minds 
Do you have any tips for having a successful tabling event?
  • Provide a small low-cost giveaway
  • Offer an interactive component at your table (a game, an experience)
  • Make your space inviting and organized
  • Have fun!

Contact Information

Payment Instructions

  • Registrants may pay by Visa, Mastercard, American Express or Discover.

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