Base Pricing for the Main Event
Note: Optional Pre-Trip, housing upgrades and certain activities will be additional, all prices are in US Dollars.
Pre-Registered Early-Bird June 13th - June 20th, 2017
Early Bird $379 June 20th - July 12, 2017
Standard $409 July 13 - July 31, 2017
Late $449 August 1 - August 14, 2017
Last- Minute* $550 August 15 and 16, 2017
Non-Member Fee $50 Additional on all price levels
* Please note: Last Minute Rate has the following restrictions:
Cannot register for any activities that have an upcharge,
or that require an advance headcount prior to this date.
Does not include any giveaways like T-shirts or Water Bottles.
Limited to Standard Housing only.
No special requests for special housing or food.
May or may not be included in the attendee roster, giveaways
or pre-printed badges handed out to the attendees.
ABSOLUTELY NO REGISTRATIONS CAN BE ACCEPTED AFTER AUGUST 16, 2017
Pricing for Upgraded Housing (Per person on an availability basis)
Double (per person) $100 - $125
Couple ( per person) $100 - $125
Cancellation Policy and Fine Print
Mosaic reserves the right to make appropriate and necessary changes to cost and schedule.
Cancellations will only be refunded after the event.
Cancellations by July 30, 2017 11:59 pm (PDT): full refund of the registration amount less all processing fees.
Cancellations by August 14, 2017 11:59 pm (PDT): full refund of the registration amount less a 25% cancellation fee and all processing fees.
Cancellations after August 14, 2017 11:59 pm (PDT): NO REFUND.
In the case of extreme circumstances, upon application, Mosaic Outdoor Clubs of America (MOCA) may grant a full refund of the registration amount minus any unrecoverable expenses. Such extreme circumstances would include: illness that puts one at risk and/or would put others at risk that would preclude someone from traveling and/or participating in the event; an incapacitating accident or injury; a death or grave illness in one’s family. MOCA reserves the right to require documentation to substantiate the claim prior to issuing a refund.
August 14th will be the VERY LAST DAY for you to make ANY changes to your registration on your own. After this date you will need to contact us at Registration@MosaicOutdoor.org for anything pertaining to your registration. Any change requests after August 14th will incur an $18 change fee per change unless authorized by the chair people. Cancellation policies will override the change fee policy if you cannot attend the event.
Starting on August 15th, an $18 change fee will be incurred PER CHANGE for the following:
Travel Information if you are taking MOCA transportation.
Updating or changing what activities you are planning to attend during the event (each day's activity is considered one change).
Please note that by the August 14th date, many counts and charges have been finalized with vendors and cannot be changed at all. The change fee will be incurred if we are still able to change the activity, but no refund will be possible if the vendor costs are not recoverable.
The above fee will not apply for changes related to items (activities and housing upgrades) where you are on a waiting list.
Any fees paid or payable to vendors (including, but not limited to activity fees and transportation charges) will be non-refundable for changes made on or after this date.
Why charge a fee?
Once registration closes, we start the process of finalizing counts and payment with our vendors, preparing leader and participant packets, and preparing safety information. In order to make final preparations, we need to have accurate data on all participants involved. Many decisions, reports, signage, adjustments, transportation plans, etc. are based on this participant data. If during our final preparations, you request a change or update, you add as much as several hours worth of work for the volunteer event committee members to make that adjustment, taking our attention away from other much-needed event preparation. Be fair to your volunteer event committee. Please take the time to make sure you have given us all the information requested from you by August 14th.
What activities you plan on doing for EVERY day
Travel plans including full flight information if you are flying or if you are not flying letting us know how you are getting to/from the event
Reserving a space in and paying for your MOCA shuttle
Allergies/emergency medical information
Correct T-Shirt Size