Thank you for your interest in being a part of our Vendor Mart at Bear Crossing 5! We have included some helpful information below to get you started.
About the Market
This year we will be offering 3 different options:
Community Table / Vending Booth $75- With this option you will receive a 8 x 10 booth for the three days that the vendor market is open. You will have access to power and Wi-Fi for no additional fee. Passes to other events are not included.
Standard Vending $150- With our standard vending option you will receive a 8 x 10 booth for the three days that the vendor market is open. This option will receive two Bear Crossing KC Passes, one for you and one for a guest. You will have access to power and Wi-Fi for no additional fee.
Deluxe Vending $200- With our Deluxe option you will receive double the space of our standard option for the three days that our Vendor Market is open. Deluxe will receive two Bear Crossing KC Passes, one for you and one for guest. You will have access to power and Wi-Fi for no additional fee.
We will have staff on hand to offer some assistance while the vendor market is open. Vendors will be given information before the event with on-site contact information.
The Bear Crossing Vendor Market will be open to the public and will not require a Bear Crossing pass in order to access.
The Hours of the market are Thursday 12 p.m. to 5 p.m., Friday, 11 a.m. to 6 p.m., and Saturday 11 a.m. to 6 p.m. and are subject to change.
This year we are exploring opportunities to open the vendor market during our evening events. This is completely optional if we have enough interest.
-All attendees, vendors, staff and volunteers are subject to our Code of Conduct here:
-If there are any issues with a guest, please notify the registration table and they will contact an admin. There is zero tolerance for disorderly conduct and shoplifting at Bear Crossing.
-The vendor market is open to the public, use good judgement when displaying products,
playing videos, etc.
-Vendors are solely responsible for their product, money and space (including additional
cords and power strips). Internet access will be provided in the vendor market area. Phone
lines are not available.
-Vendors agree to have at least one person monitoring their booth at all times while the
market is open to the public.
-Vendors agree that all persons working with the vendor are at least 21 years of age.
If your booth includes models, please remember they will have to comply with state law.
Models can go shirtless or in underwear. However, they must keep it street legal. Please
remember to keep genitals and butt covered at all times. A jock strap must cover the butt
crack with at least a one inch (size proportionate) piece of material.
-You are responsible for keeping your booth and area clean at all times. All trash must be
properly disposed of. You area must be clean following the event or you may be subject to a
-All food vendors have been approved based on the application submitted. All items for sale
will be reviewed throughout the event. Food Vendors must follow proper KC Health
-All sales are from your assigned booth. No roaming sales.
Other than service-dogs, Pets / animals of any type are not permitted.
-No changes will be made after the booth spaces are assigned.
-No bullhorns or megaphones, flashing lights or strobes. If you have sound at your booth please be polite to your other vendors and keep it at a respectful volume
-You are responsible for set up and tear down of your products.
-The Kansas City Bear Mafia reserves the right to limit products displayed in the vendor area.
Access to the Market
-Set up can be done Wednesday 8/8 evening at the hotel from 6pm-11pm or Thursday 8/9 morning starting at 9am.
-Vendors will have access 30 minutes before and after vendor market hours.
-Vendor market will not be accessible outside of the pre-opening and post-closing times.
Unless night hours are selected during registration.
-The Vendor Market will be locked and secured by hotel security
-Vendors should never leave money, credit card information, technology devices and/or
irreplaceable items in the vendor area unattended.
-Tear down may take place after the vendor market closes on Saturday evening or from 8am-11am on Sunday
-Be prepared to bring help, rolling carts / hand trucks to load in to your booth space.
-Staff will be available to help move tables, run extension cords but cannot be responsible for
the set up or transportation of your merchandise.
Please provide a digital Logo of your business so we may include this in printed and digital marketing materials.
We want to promote your business being a part of Bear Crossing and to build a lasting partnership in the years to come. We will promote your business across our social media leading up to and during the event via Facebook, Instagram, Twitter, Tumblr, SMS, email and our websites. We would also like to feature your business during the event using our digital run book that will displayed across TVs inside the hotel.
We would also love feature samples of your products in our run bags and any items you would like to contribute to our weekend long raffle.
Send logo or inquires for additional marketing to: email@example.com
We look forward to seeing you at this year’s Bear Crossing. If you have any questions or require additional information, please do not hesitate to contact us at firstname.lastname@example.org
By purchasing your vendor registration you agree to the following:
HOLD HARMLESS AND RELEASE: In consideration of participation in any event for KC Bear Mafia, I hereby release and forever discharge the KC Bear Mafia, its officers, agents, employees and representatives, and their respective heirs, successors and assigns, from any and all actions, causes of action, suits,proceedings, debt, dues contracts, judgments, damages, claims, and or demands whatsoever in law or equity that the undersigned, its successors or assigns, ever had, now have, or may have in the future in connection with the undersigned’s participation in any event sponsored by KC Bear Mafia. I authorize KC Bear Mafia to use my name, statements and likeness, without charge, for promotional purposes digital publications, advertising, video, web, new media, or other formats.